Tri-State Generation and Transmission Association, Inc. Contract Administrator I or II (IRC26112) in Westminster, Colorado
Responsible for the preparation , negotiation and administration of contracts in support of the Generation, Transmission, and other administrative areas for the acquisition of routine and non-routine services, including the administration of the contract bidding process through final contract completion and document closeout. Provides contractual advice and assistance to company personnel. Receive and evaluate proposals. Assures contracts are in final form for Tri-State execution and secure required bonds and insurance certificates.
Note: Please note that there is only one vacancy. Applicants will be considered for a Contract Administrator I or II based on overall job qualifications.
Salary Grade: Contract Administrator I - NB17; Level II - NB19
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES(Responsibilities listed below are for a Contract Administrator II. Responsibilities for a Contract Administrator I are similar but may vary in overall responsibility, accountability and scope.)
- Administer the acquisition of other goods and services in the Procurement Functional Area as necessary.
- Prepare contract documents for the acquisition of requested services to include:
- Prepare proposed contract terms and conditions, incorporate technical specifications, and produce final bid documents resulting in timely award and execution of the contract
- Assist in administering the bidder qualification process and establish list of pre-qualified bidders.
- Administer bid process to include:
- Establish bid schedule and evaluation methodology with requesting organizations.
- Prepare and issue Request for Proposals.
- Receive and answer bidders' questions.
- Conduct pre-bid conference and contract negotiations.
- Prepare and issue addenda to bid documents as necessary.
- Receive and evaluate proposals, to include:
- Document date and time of receipt.
- Conduct bid openings.
- Review proposals for compliance with contract requirements.
- Lead negotiations on contract changes.
- Prepare bid tabulation and analysis for final review and execution by Tri-State.
- Assure proposed contract documents are in final form for Tri-State execution and secure required bonds and insurance certificates.
- Store contract proposals and files.
- Assist Tri-State personnel in administering contracts, to include:
- Review invoices for compliance with contract terms when applicable.
- Review and explain contract commercial requirements to Tri-State personnel and contractors to ensure contracts are administered effectively.
- Monitor contractor performance.
- Participate in negotiations on contract changes.
- Coordinate the preparation and processing of contract change orders and amendments, to include:
- Review impact of changes on the original contract.
- Draft and/or review change orders and amendments.
- Coordinate required approvals and execution of the documents.
- Notify Tri-State personnel of changes, as required.
- Coordinate and monitor approval of executed contracts and amendments.
- Prepare and process contract closeout documents, to include:
- Coordinate Tri-State and contractor approval and execution of the documents.
- Coordinate final payment to contractors.
- Develop and implement contracting procedures to insure contract documents and contract administration procedures comply with company requirements and accepted procurement policies.
- Adhere to and demonstrate compliance with appropriate electric utility industry regulatory requirements. Attain knowledge and remain knowledgeable of development in regulations, laws, standards and best practices applicable to the functional area including, but not limited to, Standards of Conduct, Environmental, Employment Law, NERC Reliability Standards and Safety. Must be familiar with, and comply with, all aspects of Corporate Policy C-54, Compliance.
- Demonstrate behavior consistent with Tri-State's culture embodied in the Cooperative principles and spirit and core values of technical competency, respect and dignity, accountability, integrity, trustworthiness, and servant leadership to empower or otherwise enable others to optimally perform their job responsibilities. Demonstrate and promote ethics and behaviors consistent with Tri-State's culture, Board policies, and business practices. Understand and fulfill the role and responsibility for all compliance programs within the company.
- Because Tri-State is an electric utility with continuous service obligations to its customers, regular, reliable, and predictable performance of the essential functions and responsibilities is an essential function of the job.
- Because Tri-State has an obligation to provide continuous, reliable electric service to its customers, the ability to work overtime at any time of the day or week is considered an essential function of the job.
OTHER DUTIES AND RESPONSIBILITIES
- Perform other related duties as assigned
SUCCESS FACTORS/JOB COMPETENCIES:
- Planning: ability to think ahead and plan within timelines and resources; develop scopes, plan and schedule work; set priorities and goals; anticipate and adjust for problems; evaluate workloads; measure and evaluate performance against established goals.
- Time management: ability to successfully plan and implement objectives within established timelines and work schedules.
- Ability to analyze problems and develop effective solutions at both strategic and functional levels.
- Commitment to company values.
- Excellent interpersonal and communication skills.
- Strong team player: accomplishes tasks by working with others and being a good team player. Recognizes how his/her decisions may impact others; seeks input from others.
- Computer proficiency in operating a personal computer and standard business office applications including Microsoft Office suite, databases, and other related applications.
- Ability to work independently, with minimal direction as a highly motivated self-starter.
REQUIRED JOB QUALIFICATIONS
Education and Training
- Bachelor's degree in Business Administration, Construction Management, Engineering or related area, or an equivalent combination of experience and/or education.
Knowledge, Skills, and Ability:
- Excellent verbal and written communication skills.
- Ability to work with detail and with high degree of accuracy.
- Working knowledge of contract law and contract administration.
- General knowledge of government regulations affecting electric utilities.
- Working knowledge of contracts and procedures, desired.
- Working knowledge of procurement.
- Ability to maintain effective working relations, both internal and external.
- Requirements for a Contract Administrator II: Between Two and one half (2 1/2) to Five (5) years of experience in contract administration or procurement to include specification writing and/or construction management for transmission, software, generation, telecommunications or other utility related business.
- Requirements for a Contract Administrator I: Between Zero (0) to two and one half (2 1/2) years of experience in contract administration or procurement to include specification writing and/or construction management for transmission, software, generation, telecommunications or other utility related business.
- Willingness to travel as required. (Must possess a valid driver's license.)
- Must be able to demonstrate that he/she can perform all of the essential functions of the position.
PHYSICAL AND MENTAL DEMANDS: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing the duties of this position, the incumbent is required to stand and walk for long periods of time and occasionally stoop, bend, reach above and below shoulder level up to 50 lbs. Incumbent is frequently required to use hands and fingers to handle, or feel objects, tools, or controls, talk and hear. Incumbent must have finger dexterity, good vision, good color vision, good hearing, and ability to speak clearly, and handle intricate work.
Mental demands: While performing the duties of this job, the incumbent is required to read, write, perform basic math, analyze data and reports, exercise judgment, develop plans, procedures and goals, and present information to others and work under pressure.
Work Environment: While performing the duties of this position, the incumbent is exposed to dust and exposed to electrical risks, and works around large industrial operating equipment.
Job Title: Contract Administrator I or II (IRC26112)
Location: Westminster, CO, US
Base Location: HQ - Westminster, CO
Amount of Travel: Up to 10%
Equal Opportunity Employer – Minority/Female/Disabled/Veteran