Michels Corp Administrative Assistant in Westminster, California

Administrative Assistant

Location: Westminster, CA

Division: Michels Pipeline Construction

Employment duration: Full time

Employee Referral Bonus: Tier 3


Currently have an opportunity for an Administrative Assistant based in Westminster, CA. This position will provide day-to-day support to our management team. The abilities to multitask, prioritize and maintain stringent organization are critical to success.

The essential duties and responsibilities of the position include, but not limited to:

  • Promote safety – assist with the implementation of all applicable HSE programs, policies and procedures

  • Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.

  • Write, proofread and distribute/mail correspondence, reports, and letters as requested.

  • Assist Manager with Bid preparation; reach out to subcontractors and vendors for pricing.

  • Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.

  • Facilitate invoice billing: internal invoices and tracking/management of payment status.

  • Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.

  • Work with corporate and divisional support on a variety of clerical related tasks.

  • Coordinate production and distribution of training materials.

  • Notarize appropriate documents.

  • Other duties assigned.

Qualifications include:

  • 3-5 years of related construction or administrative experience.

  • Manage tight deadlines.

  • Positive attitude with the desire to continue learning.

  • High level of organization and attention to details.

  • Applicants must be able to thrive in fast-paced environments.

  • Demonstrates excellent verbal and written communication to collaborate with various levels of management.

  • Excellent computer software skills including Microsoft Office Suite.