JOB DESCRIPTION DATE: May 10, 2024

TITLE: Legal Administrative Assistant

RESPONSIBLE TO: Chief Legal Officer & General Counsel

DIVISION/DEPART: Legal & Government Relations

SUPERVISES: N/A

FLSA STATUS: Exempt

BASIC FUNCTION:

• Provide administrative support the Legal & Government Relations team, including the Chief Legal Officer & General Counsel and the Vice President of Government Affairs.

  SPECIFIC DUTIES:

• Assist with contract management process including data entry into the contract management system, track contract renewals, assist users with troubleshooting, and manage contract signings.

• Assist with customer relationship management database for the Government Affairs team.

• Assist with bequest management, including organizing, reviewing and maintaining bequest files, and coordinating the Donor Impact team for tracking funds received.

• Assist in compliance activities such as charitable solicitation filings, administration of annual compliance training, tracking completion of training.

• Process invoices, prepare check requests, track budgets, and prepare expense reports for the department.

• Draft routine correspondence.

• Assist with special projects and events such as the annual Goodwill on the Hill event.

• General administrative duties (review mail, copy, scan, file, data entry/reporting, etc.).

• Maintain calendars, arrange meetings, schedule training.

• Monitor Legal and Public Policy inboxes.

• File organization and document management.

• Coordinate materials and documents across multiple platforms.

• Matter intake and tracking.

• Other duties as assigned.

. RELATIONSHIPS:

• Internal: Work closely with the Legal & Government Affairs team, and across disciplines.

• Local Goodwills: Occasional contact with membership.

• External: Occasional contact with law firms and other vendors.

SKILLS NEEDED:

• Superior organization skills.

• Technology skills – Proficient with MS Office 365 Suite, particularly Word, PowerPoint, Teams, SharePoint and OneDrive. Experience with SmartSheets, Docusign and IronClad is a plus.

• Superior attention to detail and proofreading skills.

• Team player with the ability to work with people at all levels.

• Excellent time management skills with ability to multi-task and prioritize appropriately to meet deadlines.

• Discretion in handling confidential information.

• Notary (or eligible to become a notary with 90 days of hire)

EDUCATION: Associate degree or bachelor’s degree.

EXPERIENCE: Minimum 5 years related work experience.

DECISION MAKING: Decision making and providing recommendations related to priorities, system improvements, responses appropriate to identified needs.

PHYSICAL EFFORT: Sedentary with lifting 10 pounds maximum and occasionally lifting and/or carrying such articles or files. Walking and standing are required occasionally; long hours sitting at a desk and using a computer.

EMOTIONAL EFFORT: Work environment is often busy with periods of high stress. Must demonstrate a positive attitude in meeting daily challenges.

Our Values

We believe everyone deserves an opportunity to thrive. Goodwill’s mission grounds us and happens through each one of us. This aspiration applies to each GII team member as much as to the people we serve. GII’s organizational values guide all that we do; how we do our work and make decisions, and how we interact with each other, Goodwill members and all stakeholders.

Our mission happens through me (Passion)

We have a fire for our mission. We bring our energy, creativity and passion to all that we do. By contributing the best of what is within each of us, we inspire the same in our peers, and multiply Goodwill’s impact.

Drive to make a difference (Impact)

We believe that our work must lead to a measurable difference in the lives of the people Goodwill serves. We are committed to performance excellence in all that we do. Our strategy focuses our work to achieve that impact, and we say no to things that do not align.

You before me (Respect)

We treat all people with dignity, kindness, appreciation and respect. We are curious without judgment, and we actively listen to ensure mutual understanding. We give everyone a caring and safe place to share their opinions, their talents, and their questions. We build trust through direct, clear and transparent communication. We are open and humble.

Thriving begins at home (Well-being)

We respect the contributions and the needs of our individual team members equally, and we understand that each one of us needs different things at different times to thrive both in and out of the workplace. We strive to make genuine and continuous investments in one another and ourselves. As such, we adopt healthy, holistic approaches to our work. We proactively care for one another and ourselves by speaking up for what we need and supporting one another in achieving it.

Out of many, One Goodwill (Diversity, Equity & Inclusion)

We embrace all people and perspectives as we advance Goodwill’s mission to help people reach their full potential through the power of work. We acknowledge historical inequities still exist and are intentional in breaking barriers. We are committed to being part of the solutions, leaning into courageous conversations, and providing inclusive spaces and equal opportunities for real change in all of our endeavors. Our diversified reflection shall shine as one Goodwill.

Be bold, learn and grow (Agility)

We are open, creative, innovative, agile and willing to take risks. We operate with a sense of urgency, without rushing for the sake of speed. While we do our best to make good decisions, we embrace failure for the learning it affords and adapt quickly to move ahead. We are one unified team that succeeds and stumbles, and learns and grows together with humility and grace.