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UNS Energy Corporation Procurement & Contracts Coordinator I, II or III in Tucson, Arizona

Procurement & Contracts Coordinator I, II or III

Company Tucson Electric Power

Location Tucson, AZ

Requisition ID 4878

About Us

UNS Energy Corporation (http://www.uns.com) , headquartered in Tucson, Arizona, is a subsidiary ofFortis Inc. (https://www.fortisinc.com) , the largest investor-owned electric and gas distribution utility in Canada. Our public utility subsidiaries, Tucson Electric Power Company, UNS Electric, Inc. and UNS Gas, Inc., power our economy by providing electric and gas service to nearly 700,000 customers in Arizona.

We embrace a spirit of giving, dedicated to improving quality of life in the communities we have served for generations, and in TEP’s case, since the 1890s. We’re building a cleaner, greener grid, with more wind and solar power than ever before, while maintaining safe, reliable, and affordable service.

Your Employer of Choice

Our culture is rooted inshared core values (https://www.tep.com/careers/#values) that define how we work and who we are. Our team of innovative professionals bring their authentic selves to work each day to power our vision and make a difference.

We create opportunities for employees to thrive through:

  • Continual growth: In an industry changing faster than ever before, our commitment to professional growth and leadership development means we never stop challenging ourselves to explore new possibilities.

  • Active Engagement: We support a collaborative environment, with peer-to-peer learning and employee-driven groups that foster an inclusive culture.

  • Total compensation: UNS Energy Corporation also offers a competitive compensation and benefits package that includes a 401k plan with a generous company match, a company-sponsored pension plan, affordable individual and family health insurance plans, tuition assistance, life insurance, long-term disability insurance and much more.

Hear from some of our employees,here (https://youtu.be/hpknvJPLuoc) andhere (https://youtu.be/7BECywu-Re4) .

Job Description - Procurement & Contracts Coordinator I, II or III

We are currently seeking a talented individual for the position of Procurement & Contracts Coordinator I, II, or III . The successful candidate will coordinate and administer a wide range of non-contracting programs and services that support the Procurement & Contracts (P&C) function which includes supplier management, proCard, procure-to-pay and associated system applications, business area and supplier data requests, assisting with non-contract related purchasing of goods or services and assisting procurement management with operational needs. Manage the development, running, analyzing, posting and maintenance of department reports to support various requirements of management. Manage department group mailboxes. Creates and maintains systems related to records in an enterprise resource management application like Oracle. Applies technical and business area expertise in support of systems. Performs quality assurance, application testing, application upgrade analysis, business process analysis and system analysis to insure optimum reliability, efficiency and application fit to the business area. Provides strong analytical and decision making skills that enable the team to achieve their goals and objectives while providing excellent customer service.

Position-Related Responsibilities

  • Manages supplier lifecycle database, including creation and maintenance of supplier records, accuracy and validity of data through various entities for example (i.e. TIN (Tax Identification Number) matching, ADOR (AZ Dept. of Revenue) matching, OFAC (Office of Foreign Asset Control), SDN (Specialty Designated Nationals) list matching and FRFS (Federal Reserve Financial Services)).

  • Monitors federal and state regulations concerning supplier administration and reporting to ensure compliance with legal requirements.

  • Compiles and analyzes data in preparation for various compliance filings, reporting and notice requirements governed by federal, state, and local governing bodies and coordinates filing of such reports; for example 1099 report for the IRS and GSA Area wide contract and Subcontracting Plan.

  • Develop, prepare, validate, and generate on-going and ad-hoc reporting using various reporting tools from multiple databases.

  • Acts as a Liaison between and possess an understanding of various departments that impact the procurement function like accounts payable, warehouse/material operations, and tax.

  • Manage various department electronic mailboxes including triage of need, facilitation of solution, and tracking resolution/completion.

  • Provides support to the Procurement Specialists including reviewing material requisitions, preparation and issuance of quotes; assisting with purchase order setup and issuance to suppliers, expediting purchase orders, following up on past due purchase orders, coordinating review and solution for various Accounts Payable or Warehouse holds, and facilitating basic contract renewals.

  • Supports proCard services i.e. application processing, system setup for card issuance, managing banking relationship, department liaisons, and audit requirements).

  • Acts as a Liaison with various system application analysts to manage systems and applications that support the P&C function, (eg. Oracle, FlexRFP, Access Online). Performs application configuration and maintenance tasks, recommends and implements system enhancements, troubleshoots problems related to data errors, and application defects; tests application patches, modifications and upgrades. Identifies scope of testing required. Identifies and executes test cases and captures/compiles results. Ability to become proficient with systems and applications utilized by P&C and gain understanding of systems and applications that impact the procurement function.

  • Establish and maintain a P&C web site that provides relevant and useful procurement related information to the Company and supplier community, including processes, contact information, training/guidance material.

  • Participates in policy and process development and compliance/audit reviews.

  • Develops and maintains performance and compliance measures based on procurement management requirements (example key performance indicators), and associated reporting and dashboards.

  • Develops and maintains training and documentation materials on procurement processes to be used by internal procurement staff as well as business areas.

  • Serves as business area’s initial point of contact for problems and issues with P&C systems and support functions.

  • Readily communicates the status of specific projects, programs, or on-going work.

  • Takes initiative to grow in functional knowledge and understanding the impacts of their work within various business processes; and seeks additional responsibilities.

  • Handles confidential and sensitive information. Independent judgment is required to plan, prioritize, and organize a diversified workload.

  • Special duties and projects as assigned.

P&C Coordinator I:

  • Schedule, coordinate, prepares material, room setup, catering and confirm appointments for functions, trainings, meetings and meeting facilities.

  • Demonstrate high level of ability to verify completeness and accuracy of source documents related to supplier creation and maintenance.

  • Understanding of the upstream and downstream effects of change to suppliers in the Procure-to Pay process.

  • Research, reconcile, and analyze data delivered in reports then arrive at valid conclusions, recommendations, and action plans.

  • Possesses working knowledge of: statistical concepts, methods, and data collection procedures.

  • Ability to compile and review for accuracy applicable compliance guidelines from local, State, and Federal entities that impact the procurement function.

  • Compiles, validates, and maintains documentation on department processes and procedures and documentation used by business areas on procurement processes (eg. iProc, Blanket PO releases, proCard processes).

  • Runs established reports daily, weekly, monthly and assists with the preparation of other needed reports and associated projects.

P&C Coordinator II:

In addition to P&C Coordinator I duties:

  • Supports Procurement Specialists with preparing solicitations and quotes, purchase order setup, issuance, and expediting; researching and resolving various accounts payable or warehouse holds, conducting market research, providing cost and price analysis data, and facilitating basic contract renewals.

  • Assists with implementation of improvements or modifications to P&C systems and procedures.

  • Coordinates and expedites resolution to moderately complex problems which occur within the Procure-to-Pay process chain

  • Working knowledge of applications and software utilized by P&C; for example Oracle, FlexRFP, Access Online, and supplier databases like System for Award Management, and Arizona Registrar of Contractors.

  • Working knowledge of the Procure-to-Pay process which includes requisitioning, purchase orders, contract services, warehouse operations and accounts payable.

  • Oversees a low to medium complex project or phase(s) of a highly complex project. Possesses in-depth knowledge and skill at supporting at least one coordinator program.

  • Supports the Coordinator III with program related tasks.

P&C Coordinator III:

In addition to P&C Coordinator I & II duties:

  • Working knowledge of all Coordinator roles and can perform most tasks proficiently and independently; considered a subject matter expert in multiple coordinator supported programs (eg. supplier management, systems, proCard).

  • Often integrates multiple phases of a project. Leads several highly complex projects or issues at the same time and assists the procure-to-pay chain on complex projects or initiatives.

  • Provides direction and support to testing teams to validate changes and system functionality.

  • Coordinates system changes with other support teams and business areas to maintain high system availability for the clients.

  • Provides reporting, system administration, and market research program analysis.

  • Acts as a source for training other Coordinators.

  • Identifies and develops action plan for continued support of coordinator programs or new projects while being sensitive to time constraints, scope management, and resource availability.

  • Exercises considerable discretion and independent judgment and is capable of analyzing moderately complex information requests and trends, and making recommendations on process improvements and efficiencies.

  • Strategically plans work in order to stay ahead of problems by anticipating next steps instead of reacting to crisis points.

  • Understands business drivers and can deliver solutions which accurately and effectively meet business needs.

  • Identifies process improvements and recommends practices which improve effectiveness.

  • Participates in the development or revision of internal control procedures

This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.

Knowledge, Skills & Abilities (Equivalent combination of education and experience will be considered.)

Level I

Minimum Qualifications

  • High school diploma or GED.

  • Two years of experience in a professional business environment working independently and as part of a team

  • Intermediate proficiency level in the use of Microsoft Office Suite (i.e. Excel, Word, Outlook and Power Point).

  • Ability to effectively manage fast turn-around times and high volume of work with competing priorities.

  • Demonstrated ability to communicate effectively, verbally and in writing.

  • Possesses strong customer service skills.

  • Possesses strong organizational and time management skills and adheres to deadlines

  • Strong analytical ability to gather and summarize data for reports and find solutions to various administrative problems.

Preferred Qualifications

  • Knowledge of or direct experience in procure-to-pay or supply chain

Level II

Minimum Qualifications

  • Minimum qualifications of Level I – three years of practical experience in Procure- to-Pay, supply chain and/or a demonstrated proficiency in the position-related responsibilities of the P&C Coordinator I position.

  • Advanced proficiency level in the use of Microsoft Office Suite (i.e. Excel, Word, Outlook and Power Point). Demonstrate high level of ability to verify completeness and accuracy of source documents.

  • Ability to compile, review for accuracy, and file applicable compliance guidelines from local, State, and Federal entities that impact the procurement function.

Preferred Qualifications

  • Associates Degree in general business, information technology, or related field and three years previous experience, or equivalent combination of education and experience.

Level III

Minimum Qualifications

  • Minimum qualifications of Level II, five years of direct experience in Procurement- and/or demonstrated proficiency in the position-related responsibilities of the P&C Coordinator II position.

Preferred Qualifications

  • Associates Degree in general business, information technology, or related field and five years previous experience, or equivalent combination of education and experience.

Pay Rate: Depends on experience & qualifications.

All job offers are contingent on successful completion of a pre-employment drug screen and background check.

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