City of Tacoma WA Senior Real Estate Specialist - Right of Way Agent in Tacoma, Washington
Senior Real Estate Specialist - Right of Way Agent
$77,209.60 - $93,828.80 Annually
PW Facilities Management
2/14/2022 5:00 PM Pacific
The City of Tacoma is establishing a list for a Senior Real Estate Specialist - Right of Way Agent. This list will be used for a period of one year to fill vacancies in this classification. This is a represented position, and will be located in the City's Municipal Building. This position will service all General Government Departments. We are looking for a results oriented person who is interested in diverse and challenging right of way projects to join our dynamic Real Property Services team.
Senior Real Estate Specialists (SRS) serve as technical experts for Real Property Services (https://www.cityoftacoma.org/cms/one.aspx?portalId=169&pageId=12018) . The responsibilities of this classification include providing professional, high level services in management of rights of way, transportation certifications, utility rights of way, street vacations, real property management and real property acquisition/disposition. The SRS will perform technical work associated with negotiation and acquisition of rights of way for road improvement, construction and utility projects. The position reviews right of way and construction plans for accuracy and conformity to applicable laws, and regulations and also interprets and explains procedures, policies, and local, state, and federal regulations. Other SRS duties include review of permit applications, document preparation including deeds, easements, legal descriptions, franchises and other legal documents.
It will be the responsibility of the right of way agent to interpret deeds and easements, review legal descriptions and process permits, as well as prepare cost estimates and acquisition/disposition documents with regards to rights of way. This employee will handle preparation and review of exhibits and documents for presentation and represent Departmental clients at public meetings and at public hearings. This employee will also assist the public by informing owners of their rights, applicable laws, and regulations.
In order to be considered for this exciting opportunity, the successful Senior Real Estate Specialist - Right of Way Agent candidate will demonstrate skill and ability to perform the following job duties:
Review and provide comment on submitted plans utilizing the City's Accela electronic program.
Review permit requests for compliance with City, State and Federal codes and laws regarding rights of way and City-owned real property.
Prepare and manage a variety of real property/right of way agreements with third parties.
Prepare or participate in necessary real property activities and studies associated with capital projects such as: title research/review, plan/survey review, preparation/review of project notification letters, preparation/review of cost estimates; mitigation studies and assemblage of properties; negotiate with property owners; permit with State, Federal, Tribal agencies as may be required.
Be familiar with WSDOT ROW Manual and Local Area Guidelines Manual (familiarity with another State’s Department of Transportation documents also acceptable). Prepare Project Funding Estimates, True Cost Estimates, and Administrative Offer Summaries as may be required.
Utilize the City's Ariba Spend Management electronic program to secure contracts for real property/right of way related vendors and consultants.
Complete daily time-keeping in ClickTime and weekly time-keeping in SAP.
Assist in city arterial projects. Coordinate title work, survey work, real property appraisals; and review appraisals as may be required and assure all are in compliance with local, state and federal regulations.
Establish and maintain effective working relationships with agencies, including but not limited to, Department of Ecology, Department of Natural Resources, FHWA, WSDOT, Pierce County, Port of Tacoma, Sound Transit, Pierce County, Army Corp Engineers, Bureau of Indian Affairs and with other entities such as BNSF Railway Co.
Prepare and manage a variety of written materials related to right of way/ real property transactions including communication with property owners and interested parties, letters of intent, City Council and Utility Board memorandum and resolutions for action.
Our Ideal Candidate will have:
A positive personality and the initiative to lead project teams on complex projects
Excellent written and verbal communication skills, including the ability to develop and maintain positive collaborative relationships with internal and external clients (interpersonal skills)
Experience and familiarity with right of way/ real property management concepts and instruments
An ability to read, analyze and review surveys, right of way plans, construction plans, building plans and specifications
Knowledge and skill using Geographic Information System (GIS) for research and maintenance
Strong commitment to creating and maintaining an equitable, anti-racist environment within both the Organization and the Community
Personal motivation and drive – an ambitious and committed self-starter
Strong follow-through and be detail-oriented with Real property / right of way acquisition experience
Knowledge in determining property valuation and appraisal concepts
Skill in a variety of research methods, particularly internet, courthouse and recorded documents
Knowledge of database principles and practices
Knowledge of survey concepts
Experience and familiarity with AutoCAD, ESRI or equivalent programs
If the above list sounds like you, then you are just the type of person we are searching for to join our team!
The Principles that Guide Us:
Tacoma, the City of Destiny, has a workforce of dedicated, talented and open-minded employees with unique skills and perspectives. We embrace innovation and strive for excellence and community engagement in all that we do. The Principles that Guide Us, Integrity, Service, Excellence and Equity, speak to the values that we embody as City of Tacoma employees, and represent the core of our work in public service.
The Senior Real Estate Specialist is a union-represented position; the scope of work may include but is not limited to the following class specification essential duties:
Work on various real estate projects for a variety of stakeholders and customers including acquisitions, dispositions, research, and issue resolution.
Analyze title reports, contracts, judgments, court records, and other documents to determine legal status and effect upon title. Verify titles and records of deeds, easements and permits. Research RCW's, WAC's and local regulations and code for compliance in the acquisition, sale, lease and management of real property, vacation of street right of way and franchises.
Manage City's real property and rights of way to detect and resolve problems involving encroachments, abuses, dumping and safety.
Negotiate real property rights.
Coordinate real estate closing process with escrow agencies in compliance with accepted business practices.
Coordinate the appraisal and review appraisals with qualified certified appraisers; ensure appraisal is in compliance with applicable federal, state and local laws and policies. Evaluate and make recommendation on the value for use of City property.
Prepare and maintain a variety of real property records, reports, maps, files and correspondence; interpret and write legal descriptions.
Work safely and cooperatively with coworkers and the public.
Perform related duties as assigned.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Typical office environment with field work involving driving vehicles; working outdoors in all types of weather conditions and traversing uneven terrain as necessary.
Occasionally working evenings and weekends.
An equivalent combination to:
Four (4) years' experience in real estate;
Two (2) years' college education in the above fields with three (3) years' related experience in the real estate field;
Graduation from an accredited four (4) year college or university with specialization in Land Management, Business Administration, Property Management or related field
Two (2) years' experience in the real estate field.
Experience with the following:
Drafting and interpreting legal instruments regarding real property
Negotiating with owners for real property rights
Permitting with agencies
Property research and right of way management
Management of real property and any associated leases, licenses, permits and agreements related to the same
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
Valid Washington State driver's license at time of appointment and maintenance thereafter.
Obtain State Notary license within 6 months of being hired and maintenance thereafter.
Knowledge & Skills
Effective project management techniques.
Real estate, title and appraisal work and practices used in real property transactions.
Methods and techniques used in managing, valuing, purchasing and selling real property.
Federal, state and local laws and regulations pertaining to real estate acquisition and appraisal, including Eminent Domain and Uniform Relocation Act.
Legal instruments affecting the transfer, sale and lease of real property.
Survey principles and legal description requirements as they relate to interpreting and writing legal descriptions.
Effective project management skills.
Excellent customer service skills.
Communicate effectively with others both orally and in writing and maintain effective public relations.
Read and interpret engineering plans, property maps, and title reports.
Interpret and write legal descriptions.
Estimate real property value.
Work independently and exercise sound judgment.
Use personal computers and associated software such as word processing and spreadsheets.
Maintain records and prepare reports.
Selection Process & Supplemental Information
To be considered for this opportunity:
Interested individuals must complete the online application and attach a detailed resume and cover letter describing job experience, major responsibilities and accomplishments as related to the position.
In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.
Candidates who are eligible for Veteran's Preference scoring criteria must attach a copy of their DD-214 member copy 4, (proof of military discharge form) at time of application, to be eligible for review for Veteran's Preference, with redacted birth date and social security numbers.
This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications, professional license and related experience. Applicants who meet the minimum qualifications will have Supplemental Questions #7-10 scored as the Experience and Training Test for this position. It is the responsibility of the applicants to adequately describe all pertinent experience and training. Please make sure you read the questions and provide complete informative answers. DO NOT respond with "see resume" in lieu of answering these questions; this will result in a failing score.
Candidates who obtain a passing score on the Experience and Training test will be placed on an eligible list for hiring consideration for a period of one year. Any vacancy that comes up within the one year period of time will draw from candidates on the eligible list for potential interview and hiring consideration.
This position is covered by a Labor Agreement between the City of Tacoma and Local 17 PTE. Appointment is subject to passing a pre-employment background and references check. New employees must successfully complete a nine-month probationary period prior to obtaining permanent status in this classification.
WHY WORK FOR THE CITY?
The City of Tacoma offers a generous program of employee benefits:
Outstanding working conditions and an exceptional quality-of-life environment.
Medical coverage for eligible employees, spouses and dependents, including children up to age 26.
Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits.
Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26.
Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code.
Personal time off.
A great pension plan.
City of Tacoma Commitment to Diversity and Inclusion
Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
With a population over 200,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, our schools are exceptional and our housing is affordable.
When you work for the City of Tacoma you'll have the opportunity to enjoy a healthy work/life balance, the potential for flexible work schedules (with some job classifications), continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny:
The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Communication from the City of Tacoma:
We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.
In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.
For assistance with the NEOGOV application process, or questions regarding this job announcement, please call Human Resources at (253) 591.5400 before 4:00 pm of the closing date of the job announcement.
The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.
Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Vision Coverage: For eligible employees and their eligible dependents.
Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.
Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.
Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.
Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.
Other Employment Information
Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.
Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.
Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.
Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.
This supplemental questionnaire is part of the examination process; accordingly, it should be completed thoroughly and honestly. It must be submitted with your official employment application. Your responses to these questions may be assessed in subsequent examination parts, any sign of deliberate misinformation or intentional exaggeration will result in disqualification from the examination process and possible bar from future employment opportunities with the City of Tacoma. I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.
Check the box that best describes your education and work experience as related to this position.
Graduation from an accredited four-year college or university with specialization in Land Management, Business Administration, Property Management or related field and two years' experience in the real estate field
Two years' college education in the above fields with three years' related experience in the real estate field
Four years' experience in real estate
Other qualifications (outlined in next question)
None of the above, but willing to learn
If you responded "Other qualifications" to the previous question, please explain how your education and job experience qualify you for this position.
Please select any of the following certifications or designations you currently hold that pertain to this position. Include copies in your application as appropriate.
Please select the number of years of that best describe your experience working in right of way fields.
0 to 2 years
2 to 4 years
4 to 6 years
6 to 8 years
8 to 10 years
10 or more years
INSTRUCTIONS FOR THE EXPERIENCE AND TRAINING TEST:
Questions #7-10 are the experience and training test that will be used to establish the eligibility list for this position. These questions will be scored by subject matter experts who will not have full access to your application materials, and will provide scores based solely upon your answers to the supplemental questions. Your answers must stand on their own merit. DO NOT respond with "see resume" in lieu of answering this question, as raters will not have access to your resume or application and this will result in a score of 0 points. Your score on the experience and training test will solely reflect your responses to the questions asked, so please make sure you read the questions and provide complete informative answers.
Please indicate "Yes" that you have read and understand the instructions for questions #7-10.
Describe your experience reviewing and providing comments on complex permits, appraisals, site plans, and schematics. If you have no relevant experience, respond with "N/A".
Describe your experience leading a complex right of way project: include your position title, number of years where you worked leading projects and your responsibilities. If you have no relevant experience leading projects, respond with "N/A".
Explain your experience where you managed multiple clients. Please include a discussion of any significant challenges you faced; and how these challenges were overcome, particularly in relation to client expectations. If you have no relevant experience in this area, respond with "N/A."
What experience do you have in relating with people whose ethnic, gender or cultural backgrounds are different than your own? Describe a specific situation in which you worked with a diverse group of people to create and/or sustain an anti-discriminatory culture, policy, or process. Based on this experience, what did you learn?
Please tell us how you learned about this job opening.
Job Interest Card notification
Union job posting
City of Tacoma employee
Online job board posting
Word of mouth
Please provide specific information regarding how you learned about this job opening. Your feedback will be used to evaluate our success reaching the public and refine our methods for future job postings. Thank you.
Military Members - Did you remember to upload a copy of your DDForm 214, Member Copy 4, to this job announcement so your application can be reviewed for potential Veteran's Preference?
City of Tacoma
Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764
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