Assistant Division Manager, Environmental Services

Salary

$133,328.00 - $187,720.00 Annually

Location

Tacoma, WA

Job Type

Non-Classified

Job Number

P0060-24

Department

Environmental Services

Opening Date

03/25/2024

Closing Date

Continuous

• Description

• Benefits

• Questions

Position Description

SPECIAL NOTE

First consideration will be given to applicants that apply by April 18, 2024

The City of Tacoma is recruiting for an appointive position of Assistant Division Manager in the Operations and Maintenance Division of the Environmental Services Department. As a department we believe everything we do supports healthy neighborhoods and a thriving Puget Sound, leaving a better Tacoma for all.

The Assistant Division Manager will oversee the electrical and instrumentation section, plant controls group and warehouse functions of Operation and Maintenance Division. They will direct the maintenance and repair of assets in the sanitary sewer and storm water utilities which includes 49 pump stations and two wastewater treatment plants within the City of Tacoma. Establish equipment and programing standards, training programs, compliance with purchasing, safety and all City of Tacoma personnel and management procedures. This position works closely with O&M division sections, Environmental Services Divisions and other City departments to coordinate and prioritize workload.

Essential Duties:

• Manage staff and programs, including developing and implementing workgroup policies, workload projections, training, and assignments to section staff; conduct performance reviews and oversee and make recommendations regarding performance management.

• Ensure compliance with applicable permits and regulations; coordinate responses to regulatory agencies and activities related to compliance.

• Presentations to elected officials, stakeholders, and other groups, as designated.

• Labor relations including Labor union contract negotiations.

• Oversee, direct and coordinate projects, division operation and related activities; supervise and participate in the preparation of complex designs, plans, specifications/cost estimates and select, coordinate, and review the work of Engineers/consultants for projects and capital expenditures.

• Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget and monitor expenditures; forecast personnel requirements and authorize purchases within established guidelines.

• Train and supervise assigned personnel. Coordinate, assign and review work and assist in the selection and evaluation of personnel.

• Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors, and the public.

• Review/approve purchase and stock item request for the O&M warehouse. Review warehouse performance and compliance with City purchasing policies. Provide oversite and recommendations for division equipment, parts and supply purchasing.

Physical Requirements and Working Conditions:

• Office and outdoor environment subject to occasional travel to a variety of locations to conduct work; may be exposed to typical hazards encountered at work sites in the sanitary industry.

• Occasional evening and nighttime work to meet schedules and project deadlines and attend public meetings.

• Subject to emergency calls during off-duty hours.

City of Tacoma Recruitment Information:

One of the primary goals of the City of Tacoma Equity and Empowerment Initiative is that the City of Tacoma workforce reflects the community it serves. We actively work to eliminate racial and other disparities and we welcome candidates with diverse and/or multicultural skill sets and personal experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work and play.

Qualifications

MINIMUM EDUCATION

*Bachelor's Degree in engineering, business or public administration or directly related field

MINIMUM EXPERIENCE

6 years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS

Valid Washington State driver's license at time of appointment with maintenance thereafter.

DESIRED QUALIFICATIONS:

Background, training and experience in construction management, maintenance techniques and asset management. Knowledge and experience in Programmable logic controllers. Preferred 4 years of experience in the sanitary or surface water field.

*Equivalency: 1 year of experience = 1 year of education

Knowledge & Skills

KNOWLEDGE:

• Operations, principles, practices, methods and techniques of wastewater treatment.

• Asset management strategies and implementation.

• Overseeing and inspecting the work of contractors on major engineering projects.

• Compiling and analyzing statistical and technical information, and other data.

• Labor relations including Labor union contract negotiations.

• Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management.

• Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public.

• Presentations to elected officials, stakeholders and other groups, as designated.

• Develop and meet schedules and timelines for yourself and assigned staff.

• Establishing and maintaining cooperative and effective working relationships with others.

• Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget; forecast personnel requirements and authorize purchases within established guidelines.

SKILLS:

• Proficient in use of all office equipment including personal computers and related software applications.

• Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status.

• Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time.

• Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations.

• Set and communicate clear expectations for staff, follow through and establish accountability for all.

Selection Process & Supplemental Information

SPECIAL NOTE

First consideration will be given to applicants that apply by April 18, 2024

Our City:

With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional.

The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny:

http://www.cityoftacoma.org/

http://www.traveltacoma.com/

Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position.

This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check.

Communication from the City of Tacoma:

We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.

For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400.

The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.

Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.

Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.

Vision Coverage: For eligible employees and their eligible dependents.

Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.

Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.

Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.

Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.

Other Employment Information

Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.

Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.

Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.

Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.

01

The Supplemental Questionnaire is part of the examination process; accordingly, it should be completed carefully. It must be submitted with your application. Responses to supplemental questions must be original content created by the applicant using their own words. The use of online tools or resources to create responses, such as Artificial Intelligence (ChatGPT, etc), Google, Bing, etc., or plagiarism in any form, is considered cheating and falsification of the application. Do not indicate "see resume" or copy unrelated content from your resume when answering these questions. Answer all information requested in each question. Failure to do so may result in rejection of your application. I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.

• Yes

• No

  02

  Which best describes your level of education?

• High school or equivalent

• Associate's degree

• Bachelor's degree

• Master's degree

  03

  Which best describes your level of education and experience?

• Bachelors degree in engineering, business or public administration or directly related field, AND 6 years experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME.

• A combination of education and experience on a year for year basis to equal 10 years in the Environmental Services department, to include 1 year prior as a supervisor, manager, or SME.

• My education and experience do not meet or exceed the above qualifications.

  04

  Do you have experience in sanitary or surface water work? If yes, please describe your experience. If you have no experience, please indicate N/A.

  05

  In what ways do you or have you promoted equity, diversity, and inclusion in the workplace? Please give specific examples.

  06

  Do you have experience managing union contracts and union personnel?

• Yes

• No

  07

  If you answered yes to question 6, please describe your experience.

  08

  Please tell us how you learned about this job opening.

• Job Interest Card notification

• Internet search

• Professional organization

• Community organization

• Military organization

• Union job posting

• City of Tacoma employee

• Online job board posting

• Word of mouth

• Other

  09

  Please provide specific information regarding how you learned about this job opening. Thank you, your feedback will be used to evaluate our success reaching the public and refine our methods for future job postings.

  Required Question

Agency

City of Tacoma

Address

Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764

Phone

253-591-5400

Website

http://www.cityoftacoma.org

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