Assistant Division Manager, Engineering

Salary

$143,312.00 - $201,801.60 Annually

Location

Tacoma, WA

Job Type

Non-Classified

Job Number

T0040-24A

Department

Public Works

Opening Date

05/01/2024

Closing Date

5/22/2024 5:00 PM Pacific

• Description

• Benefits

• Questions

Position Description

SPECIAL NOTE

Applications received by May 15, 2024, will receive first consideration.

The Public Works Department is recruiting for an appointive position of Assistant Division Manager in the Engineering Division. In this pivotal role, we are seeking an experienced, skilled, dynamic, and innovative person to lead the Project Design team. This position will take charge of engineering and designing a diverse range of capital infrastructure projects, including transportation, drainage, pedestrian access, and bridge maintenance and operations with a capital portfolio budgeted at approximately $100 million dollars. This position is essential to Public Works mission of providing essential public services that enhance the quality of life for the residents of Tacoma.

The Assistant Division Manager oversees a staff of 20 FTE’s which include, engineers, technicians, and the survey team. This role is responsible for providing guidance and supervision to Project Design team staff including scheduling, planning, and supervising work ensuring that City standards and codes are met, including staff development and training.

The below links provide examples of the some of the exciting and diverse engineering projects this position will be part of:

Capital Projects - City of Tacoma (https://www.cityoftacoma.org/government/city_departments/public_works/engineering/capital_projects)

Essential Duties:

• Lead and manage staff, assignments, workload projections, projects, programs, and develop and implement project delivery processes and strategies.

• Direct project teams in building and maintaining relationships to facilitate effective project communication and achieve project objectives, goals, and performance measures.

• Train, develop, and mentor staff.

• Support grant applications and administration with other City divisions and departments, governmental agencies, granting agencies and the public.

• Collaborate, promote, and maintain partnerships with local agencies and internal/external stakeholders.

• Effectively manage the designs of a portfolio of up to 70 projects in various stages of delivery.

• Ensure compliance with applicable state and federal regulations; coordinate responses to regulatory agencies and activities related to compliance.

• Organize and direct communication and presentations to City leaders, elected officials, stakeholders, and other groups.

• Support the preparation, analysis, and monitoring of budgets for the division, programs, and projects.

• Oversee and coordinate the work of assigned staff; establish staffing and scheduling requirements. Complete performance evaluations and motivate employees to achieve peak productivity and performance; participate in the hiring and discipline process. Review staff decisions in relation to department policies and objectives; recommend and implement training as appropriate.

• Coordinate with appropriate internal Project Delivery, Construction and Administrative staff as well as external consultants to implement project and program direction and policy.

• Performs other duties as required.

City of Tacoma Recruitment Information:

One of the primary goals of the City of Tacoma Equity and Empowerment Initiative is that the City of Tacoma workforce reflects the community it serves. We actively work to eliminate racial and other disparities and we welcome candidates with diverse and/or multicultural skill sets and personal experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work and play.

Qualifications

Minimum Education*

Bachelor's degree in civil, mechanical, or electrical engineering or directly related field.

Minimum Experience*

6 years of engineering experience and 1 year prior as supervisor, manager or SME

*Equivalency: 1 year of experience = 1 year of education

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS

Valid Washington State driver's license at time of appointment with maintenance thereafter.

DESIRED QUALIFICATIONS:

Professional Engineering License in Washington State

7 Years of engineering experience and 2 years prior as supervisor or manager

Knowledge & Skills

• Advanced principles of Civil engineering.

• Modern principles of civil engineering design and construction including roadway design, traffic, grading, hydrology/hydraulics, soils, pavements, environmental compliance, water quality and construction

• Principles and practices of construction surveying.

• Compiling and analyzing statistical and technical information.

• Managing staff and programs, including developing and implementing workgroup policies, workload projections, and assignments.

• Coordinate communications and projects with other City departments, governmental and private agencies, consultants, and the public.

• Presentations to elected officials, stakeholders and other groups, as designated.

• Develop and meet schedules and timelines for yourself and assigned staff.

• Establishing and maintaining cooperative and effective working relationships with others.

Selection Process & Supplemental Information

Our City:

With a population over 220,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional.

The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny:

http://www.cityoftacoma.org/

http://www.traveltacoma.com/

Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position.

This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check.

Communication from the City of Tacoma:

We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.

For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400.

The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.

Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.

Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.

Vision Coverage: For eligible employees and their eligible dependents.

Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.

Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.

Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.

Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.

Other Employment Information

Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.

Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.

Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.

Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.

01

The Supplemental Questionnaire is part of the examination process; accordingly, it should be completed carefully. It must be submitted with your application. Responses to supplemental questions must be original content created by the applicant using their own words. The use of online tools or resources to create responses, such as Artificial Intelligence (ChatGPT, etc), Google, Bing, etc., or plagiarism in any form, is considered cheating and falsification of the application. Do not indicate "see resume" or copy unrelated content from your resume when answering these questions. Answer all information requested in each question. Failure to do so may result in rejection of your application. I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.

• Yes

• No

  02

  Which best describes your level of education?

• High school or equivalent

• Associate's degree

• Bachelor's degree

• Master's degree

  03

  Do you have an *equivalent combination of the following: *Equivalency: 1 year of experience = 1 year of education

• Graduation from an accredited four-year college or university with a bachelor's degree in civil, mechanical, or electrical engineering or directly related field.

• 6 years of engineering experience and 1 year prior as supervisor, manager or SME

• Other Qualifications that meet the equivalency (outlined in next question) of six years of experience in engineering, including 1 year prior as supervisor, manager, or SME.

• I do not meet the qualifications listed in the job announcement.

  04

  If you responded "Other Qualifications" to Question #3, in 200 words or less, please detail how you believe your education and experience matches the qualification requirements for this position. If this question does not apply to you, please respond with "N/A".

  05

  Do you have 5 years experience in engineering and design work? If yes, please describe your experience. If you have no experience, please indicate N/A.

  06

  In what ways do you or have you promoted equity, diversity, and inclusion in the workplace? Please give specific examples.

  07

  Do you have experience preparing and managing division budgets and project budgets?

• Yes

• No

  08

  If you answered yes to question 7, please describe your experience. If you have no experience, please indicate N/A.

  09

  Please tell us how you learned about this job opening.

• Job Interest Card notification

• Internet search

• Professional organization

• Community organization

• Military organization

• Union job posting

• City of Tacoma employee

• Online job board posting

• Word of mouth

• Other

  10

  Please provide specific information regarding how you learned about this job opening. Thank you, your feedback will be used to evaluate our success reaching the public and refine our methods for future job postings.

  Required Question

Agency

City of Tacoma

Address

Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764

Phone

253-591-5400

Website

http://www.cityoftacoma.org

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