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AES EPC Administrator in Salt Lake City, Utah

At AES, we raise the quality of life around the world by changing the way energy works. Everyone makes an impact every day in our small, global teams. Apply here to start an extraordinary career today.

The EPC Administrator will support the leadership team for the Construction Project Management Group in the Western US by assisting with administrative and organizational tasks for the department, described more fully below. 

The position will be based in Louisville, CO, Salt Lake City, UT, or remotely with periodic travel to various office locations.  

Responsibilities :

  • Prepare confidential reports and presentations, using MS Word, PowerPoint and Excel spreadsheets.

  • Support the Construction Project Management team with conforming EPC agreements including: assembling final versions of contract documents and exhibits, reviewing consolidated version of the agreement for accuracy, and arranging executive approvals and signatures for contract execution by authorized representatives.

  • Support EPC team with various project document filing needs, coordinate document signatures with company officers as needed, manage delivery of hard copy project documentation, support project special payment needs as applicable, and support KPI reporting to the AES Corporate office.

  • Coordinate with our Accounts Payable team and Purchase Requisition team to support Project Managers with resolving invoice payment and purchase order creation issues

  • Research and extract data from various resources and systems when needed.

  • Manage incoming/outgoing correspondence; email, mail, etc.

  • Answer routine questions and furnish information as appropriate including frequent access to highly confidential information and files.

  • Manage leadership expense reports, and coordinate approvals of staff expense reports

  • Schedule and plan appointments, meetings, travel, conferences, interviews, meals, and other events, for the Construction Project Management team.

  • Work closely with the Construction Project Management team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Assist with special projects and other administrative tasks as needed.  Help coordinate activities internally across departments on behalf of the Construction Project Management team as needed.

Skill Set:

  • A strong communicator, both written and verbal, who can engage professionally with C-level executives, Project Managers, legal professionals, engineers, vendors, contractors, and employees of all levels at each organization.

  • An individual with unwavering integrity who can form trusting relationships and manage confidential information at all levels.

  • A proactive and independent thinker who can assess situations quickly and take appropriate action.

  • A multitasker who can juggle multiple competing tasks and demands and produce desired results.

  • Someone who is skilled at coordinating and collaborating with multiple teams, both inside and outside the organization.

  • Experience working in a high trust, high accuracy, and highly confidential setting

  • Experience working in SAP for invoice management and purchase order requisitions

  • Extensive knowledge of MS Suite (Outlook, Excel, PowerPoint, Word, and Teams) is required, experience with QuickBase and Box is a plus.

  • Knowledge of the renewable energy industry is preferred.

  • A general understanding of typical terms and conditions of standard construction contracts is desirable.

  • RegisteredNotaryPublic a plus

AES is an Equal Opportunity Employer who is committed to building strength and delivering long-term sustainability through diversity and inclusion. Respecting all backgrounds, differences and perspectives enables us to improve the lives of our people, customers, suppliers, contractors, and the communities in which we live and work. All qualified applicants will receive consideration for employment without regard to sex, sexual orientation, gender, gender identity and/or expression, race, national origin, ethnicity, age, religion, marital status, physical or mental disability, pregnancy, childbirth, or related medical condition, military or veteran status, or any other characteristic protected under applicable law. E-Verify Notice: AES will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

Safety comes first at AES. To protect the health and safety of our people, customers, communities and partners, and to provide and maintain a workplace that is free of known hazards, AES requires all newly-hired people or current AES people applying for U.S.-based role(s), to be fully vaccinated against COVID-19 or be willing to be fully vaccinated against COVID-19 by their date of hire. Except where prohibited by law or not specifically covered in a collective bargaining agreement, new hires and transfers will be required to provide proof of vaccination during onboarding and periodically thereafter. This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Prevention and local health authorities, as applicable.

Accelerating the future of energy, together

Our people are our energy and have transformed AES into the type of energy company that the world needs today and in the future. Coming from all walks of life, our people share a passion for improving lives by advancing the energy sector through innovation, collaboration and action.

We are working in an industry that requires new thinking and ways of working together to create solutions that are both economically and environmentally viable, not just one or the other.

We are looking for passionate people to join us in our mission to accelerate the future of energy.

Are you ready to join us?