Southern California Edison Senior Administrative Assistant 4 in Romoland, California

Job Description

ENERGY FOR WHAT’S AHEAD

Are you looking to make a difference in your career? We’re working on smarter grids, cleaner energy and tools to help people manage energy more efficiently.

About Transmission and Distribution

Southern California Edison’s (SCE's) Transmission and Distribution Organizational Unit (T & D) is responsible for planning, engineering, constructing, operating, and maintaining transmission and distribution facilities throughout the 50,000-square-mile territory. T&D is the steward of roughly $19 billion in assets that safely and reliably deliver electricity to 14 million residents via SCE’s 5 million customer accounts.

Position overview

The Administrative Assistant will provide support to the Principal Manager and interact daily with management, staff, and external contacts.

Typical responsibilities:

  • Directs internal and external customer correspondences to appropriate person/department (e.g. billing, logistics, offline support, etc.) including handling confidential and sensitive telephone calls, files, documents, and reports.

  • Calendars meetings, schedules and coordinates meetings, conference calls, prepares agendas, and discussion materials.

  • Coordination of special events as needed.

  • Generates and process research report and various other reports as needed.

  • Files electronic and paper documents, including processing invoices, contracts, supply orders, purchase requests, ledgers, and expense reports.

  • Creates and maintains a safety conscious work environment by leading and influencing others to follow Edison safety protocols and safe work practices.

  • Services as a back up to other administrative support in the region as needed.

  • Performs other duties and responsibilities as assigned.

Qualifications

Minimum Qualifications

  • Four or more years of experience performing advanced administrative, secretarial, and clerical functions.

  • High School Diploma or equivalent.

Desired Qualifications

  • Associates Degree.

  • Experience processing purchase requests, contracts, and invoices.

  • Experience tracking, processing, and submitting supplies and/or repair/maintenance orders.

  • Experience compiling information and entering data into computer applications.

  • Ability to exercise discretion and good judgement in handling confidential and sensitive telephone calls, files, documents and reports.

  • Proficiency with Microsoft Word, PowerPoint and Excel in order to create and edit reports, graphs, schedules, matrices and convert information from one format to another.

  • Experience managing management level calendars, including coordinating, scheduling, and planning meetings, conference calls, conferences and making travel arrangements.

  • Ability to interact with Executives and their respective Admin support, as well as, all levels of personnel, excellent oral and written communication skills, including accurate typing and spelling and thorough knowledge of grammar, sentence structure, and punctuation.

  • Ability to provide exceptional service to internal and external customers.

  • Experience filing electronic and paper documents.

Comments

  • Candidates for this position must be legally authorized to work directly as employees for any employer in the United States without visa sponsorship.

  • Relocation does not apply to this position.

  • Applicants who are identified to continue in the selection process will be invited to test via-email and are encouraged to immediately begin preparing for any tests required in this job posting - Link to Study Guides at http://www.edison.com/home/careers/our-hiring-process/guides-for-pre-employment-tests.html

  • Please reference EEI BCAB – Basic Competency Assessment Battery (Test 5206 ). Candidates who have previously passed these assessments may not need to retest again for this position.

  • Candidates must be available to test during the following time frame: 07/06/18 – 07/20/18.

Southern California Edison, an Edison International (NYSE:EIX) company, serves a population of approximately 15 million via 5 million customer accounts in a 50,000-square-mile service area within Central, Coastal and Southern California. Join the utility leader that is safely delivering reliable, affordable electricity to our customers for over 125 years.

SCE is a proud Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.