Portland General Electric Supervisor, Records Management in Portland, Oregon
At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven’t stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We’re always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all.
Supervisor, Records Management - Supervises a team of nine Records Technicians and Records Analysts who are responsible for maintaining and cataloging the organization’s records and documents.
Key Job Information
Supervises the daily activities of business support, technicians and/or production teams
Sets priorities for the team to ensure task completion; coordinates work activities with other supervisors
Decisions are guided by policies, procedures and the local business plan; receives guidance and oversight from manager
Typically does not perform the work supervised
Records Management: Supervises team responsible for maintaining and cataloging the organization’s records and documents; provides daily supervision of team, ensuring that all relevant standards/procedures are followed.
Consulting: Provides consulting for PGE’s records management; promotes sound records management principles that meet the legal, regulatory and operating requirements of PGE.
Financial Management: Monitors and manages expenditures, ensuring that all financial targets are met, and examines any areas where budgets/expenditures vary from plan.
Resourcing Implements resourcing decisions and planning for team; partners with HR in the definition of jobs, recruitment, evaluation and selection processes.
Professional Development Maintains knowledge of skill-development tools/resources; advises on required outcomes for learning or development from knowledge of available tools and organizational development needs; assists employees in creating development plans and monitors progress.
Education: Requires a bachelor’s degree in business or other related field or equivalent experience.
Experience: Prefer five or more years in records and information management, corporate governance, project management or related field.
Competencies (Knowledge, Skills, Abilities)
Intermediate knowledge of records management laws, regulations, rules, policies and procedures
Intermediate knowledge of PGE’s RIM program, operations and structure
Intermediate knowledge of project management methodologies
Intermediate knowledge of the principles and concepts of information governance, best practices and industry trends Intermediate knowledge of the electric utility industry rules and regulations
Intermediate knowledge of business process improvement procedures, practices and standards
Intermediate analytical thinking skills Intermediate consulting skills
Intermediate decision-making skills Intermediate influence skills
Intermediate organization and prioritization skills
Working organization management skills Intermediate project management skills
Working resource management skills
Plans and Aligns
Physical and Cognitive Demands
Cognitive Level - Substantial: Consistent use of logic or scientific thinking to define problems, collect information, establish facts and draw valid conclusions (for example, engineer, HR director, plant manager, etc.).
Ability to adhere to set response times, deadlines and time-sensitive tasks
Ability to follow accuracy standards
Ability to follow through on decision-making tasks
Ability to interact effectively and collaboratively within a team environment
Ability to communicate and problem solve when under stress
Ability to respond and adapt to frequent change
Ability to accept and demonstrate self-awareness when provided constructive feedback
Ability to discern feedback and acknowledge ownership of areas of improvement
Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks
Ability to successfully collaborate with peers, managers and others within the organization
Demonstrates sound memory
Ability to process new information to be applied consistently to work tasks
Ability to work long hours
Ability to work a variable schedule
Ability to report to work and perform work during periods of severe inclement weather
Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendance
Ability to work shift schedule Ability to work on-call schedule
Driving/travel/commute: Daily within service territory - Occasionally(one to two times a month or less)
Computer use (use computer regularly for entire work shift)
Lifting/Pushing/Pulling - up to 50lbs
Unstable surfaces requiring balance - stairs (over 10 steps)
Environment - Indoor/Outdoor
$85,500.00 - $142,500.00
In addition, this position is eligible for a performance-based incentive bonus. Actual total compensation is commensurate with experience, skills, and education
PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future. To find out more, click here (https://assets.ctfassets.net/416ywc1laqmd/5LwcGIhU1HYKbUwNyWUa0v/054b8ec4d05f8b9cac20eb009c92f348/Benefits_Summary_-_Most_Non-Union_Employees.pdf) .
Join us today and power your potential!
Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric.
PGE is committed to diversity and inclusion in the workplace and is an equal opportunity employer. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law.
PGE does not discriminate on the basis of disability. We recognize individuals have a variety of abilities to offer and we believe there is much to value and celebrate by incorporating different abilities into the work we do. One very important way we live this out is in our application and interview process. We work hard to support individuals who may need an accommodation to fully participate in these processes. If you feel you may need an accommodation, or would like to request one, please notify the Talent Acquisition Specialist (Recruiter) associated with the job posting. You may also make this request by contacting email@example.com or by calling 503-464-7250. The Recruiter will provide information and next steps for the accommodation process. Our Diversity, Equity & Inclusion (DEI) team is also available for support. You can contact them at firstname.lastname@example.org .
To be considered for this position, please complete the following employment application by the posting close date. Posting closes at midnight (Pacific Time) on the closing date below. If no date is listed, job is open until filled.
At Portland General Electric, we’re innovators, builders, and achievers. We’re committed to powering our customers’ potential and making a difference for our community and the planet. Today, that commitment includes developing an intelligent and resilient electric grid, electrifying transportation and de-carbonizing the energy sector.
We’re proud to deliver an exceptional experience to help our customers thrive. Our mission is to make clean, reliable and affordable energy services available to all. We obsess over serving customers and are committed to growing employee career paths with purpose. Equity and inclusion are core business values; we celebrate our differences and are committed to developing teams that reflect the communities we serve.