Duquesne Light Company Executive Admin - Corporate Secretary and Office of General Counsel in Pittsburgh, Pennsylvania
Duquesne Light Company, headquartered in downtown Pittsburgh, is a leader in providing electric energy and has been in the forefront of the electric energy market, with a history rooted in technological innovation and superior customer service. Today, the company continues its role as a leader in the transmission and distribution of electric energy, providing a secure supply of reliable power to more than half a million customers in southwestern Pennsylvania.
Duquesne Light Company is committed to creating a culture of inclusion. We value and respect the unique differences and experiences of our employees. We believe that our differences lead to better collaboration, innovation and outcomes. We want you to join our team!
The coordinator position includes a strategic component to advise and assist the VP / GC regarding the governance of the Board of Directors and to achieve the OGC's annual goals, as well as a tactical component to coordinate the administrative functions of the corporate secretary and the OGC.
Corporate Secretary (40%) -- draft Board and Committee agendas, and Board resolutions; coordinate and mail agendas, minutes and presentation materials for Board and Committee meetings; conduct annual Board and Committee self-evaluations; prepare and update annual Board calendar; post Committee and Board materials to Directors Desk; administer Directors Desk account; onboard new Directors; process Director expense reports; coordinate facilities, accommodations, dinners and travel for Board meetings and retreats; facilitate payment of quarterly distributions and fees to Directors, as well as annual fees and taxes for corporate entities; and maintain and update Secretariat database, minute books and organization charts for Duquesne parent and subsidiaries.
OGC (50%) -- manage VP / GC's schedule and calendar; prepare agendas, facilitate speakers and schedule quarterly department meetings; facilitate process for onboarding new employees and transitioning out departing employees; schedule and provide agenda items for bi-weekly OGC management meetings; advise on VP / GC's priorities with Employee Engagement Committee; prepare agendas and facilitate bi-monthly administrative support coordinator meetings; maintain correspondence and files; prepare PowerPoint presentations; complete expense statements and timekeeping; utilize company systems and databases; purchase office supplies; coordinate office space; order computers, phones, furniture for department personnel; and participate in community volunteer program.
Miscellaneous (10%) -- facilitate company participation in quarterly utility meetings and trade association Board meetings; conduct due diligence for potential transactions and company financings; support VP / GC's special projects; provide back-up administrative support for other Duquesne executives; administration of charitable program for former public company Directors.
Roles at this level typically require a university / college degree. With 7+ years of relevant
experience. Certifications are often desired.
Bachelor or Associate Degree (with emphasis on legal studies and/or corporate governance) or Legal Assistant Certification or equivalent; 7 + years of experience working as an administrative /executive assistant or corporate secretary function at a law firm or in-house legal department.
Skills: Excellent written and verbal communication skills; ability to coordinate and prioritize multiple tasks; strong organizational skills; comfortable working in a transparent, collegial and matrix work environment; ability to professionally interact with employees and external
stakeholders, including Directors and outside counsel.
Primary focus is on daily deliverables, outputs and reporting. Accountable for managing one’s own time and work flow. Responsibilities are generally tactical in nature and work is typically moderate to complex in nature requiring the coordinator to draw on previous knowledge to perform role. Continues to build knowledge base but has a solid foundation to act independently the majority of the time. Still draws on experts and managers when needed but not frequently.
Draws on significant past experience to perform role. Proficient in the body of knowledge of given discipline or specialty area. Accountable for direct level of reasoning and decision making.
Duquesne Light Company is committed to providing equal employment opportunity to all people in all aspects of the employment relationship, without discrimination because of race, age, sex, color, religion, national origin, disability, sexual orientation and gender identity or status as a Vietnam era or special disabled veteran or any other unlawful basis, as defined by applicable law, and fostering a workplace free of unlawful discrimination and retaliation. This policy affects decisions including, but not limited to, hiring, compensation, benefits, terms and conditions of employment, opportunities for promotion, transfer, layoffs, return from a layoff, training and development, and other privileges of employment. An integral part of Duquesne Light's commitment is to comply with all applicable federal, state and local laws concerning equal employment and affirmative action.