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Liberty Utilities Executive Admin Assistant in Oakville, Ontario

Executive Admin Assistant

Summary

Title:Executive Admin Assistant

ID:122342

Subsidiary:Liberty Utilities

Department:Investor Relations

Location:Oakville, ON

Country:Canada

Zip/Postal Code:L6J 2X1

Description

Our vision is to be the utility company most admired by customers, communities and investors for our people, passion and performance.

Purpose

The Executive Administration Assistant is a newly created role and will report directly to the Executive Assistant to the President & CEO. This role will provide scheduling and administrative support to a number of Executives and the Executive Assistant to the President & CEO

Accountabilities

  • General Administrative support for the Executive Leadership Team (calendar management, expenses, timesheets, travel, weekly meetings, courier, contact lists, office supplies, etc.)

  • Assist with developing presentations & documentation, and coordinate approvals and follow-ups as required

  • Working with the hiring manager to support and coordination and on boarding of new employees

  • Administrative back-up to the Executive Assistant to the President & CEO, as required

  • Meetings- Organize meetings: including scheduling, sending reminders, and organizing catering when necessary – Attend meetings as required, and be responsible for issue/action lists and meeting minutes when required.

  • Proactively manage various calendars simultaneously, including making appointments and prioritizing the most sensitive matters

  • Travel: Coordinate and manage complex travel arrangements

  • Event Management: Plan, coordinate and execute various events/meetings e.g. weekly update meeting, team meetings, etc.

  • Develop and manage an efficient documentation and filing system (electronically and paper)

  • Track and Maintain material agreements and other documents as required

  • Assist with document preparation, as required. Including: decision support documentation, project tracking, correspondence, presentations, and reporting. Assisting in writing, organizing, compiling, revising, filing and distribution of documents.

Education & Experience

  • Demonstrated 5 years of progressive administrative experience required; direct experience supporting an Executive is preferred

  • Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook

  • Ability to troubleshoot IT issues & social media savvy

  • Proven success in a high volume work and shifting priority environment

  • Methodical; ability to plan and organize with strong attention to detail

  • Sensitivity to confidential information

  • Be role model in the group demonstrating our competencies and behaviors which include safety mindset, agility, learning, inclusion, results oriented, resiliency and entrepreneurial spirit

Algonquin Power & Utilities Corp is a North American diversified generation, transmission and distribution utility with $10+ billion of total assets. (APUC) delivers continuing growth through an expanding pipeline of renewable energy development projects, organic growth within its regulated distribution and transmission businesses, and the pursuit of accretive acquisitions.

The distribution business group (Liberty Utilities) provides rate regulated water, electricity and natural gas utility services to over 750,000+ customers in the United States. The transmission business group invests in rate regulated electric transmission and natural gas pipeline systems in the United States and Canada.

The generation business group (Liberty Power, formerly known as Algonquin Power) owns a portfolio of regulated and long term contracted North American based wind, solar, hydroelectric and thermal powered generating facilities representing more than 1.5+ GW of installed capacity.

What we offer

Collaborative environment with a genuine flexible working policy

Share purchase/match plan

Defined Contribution savings plan

Free refreshments

Top Talent Program

Volunteer paid days off

Employee Assistance Program

Achievement fund

Free parking, including free electrical charging

We are focused on building a diverse and inclusive workforce. If you are excited about this role, and are not certain you meet the all the qualification requirements, we encourage you to apply to further investigate the opportunity.

We are an equal opportunity employer and value each person’s unique background, diversity, experiences, perspectives and talents. Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all of our employees and expect each of our employees to honor this commitment in their daily responsibilities.

As part of our commitment, we work to ensure our application process is accessible to all candidates. If you require special assistance or accommodation during the hiring process, please notify the Talent Acquisition Team.

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