Southern Company Administrative Assistant, SR in Naperville, Illinois

Administrative Assistant, SR

Description

JOB SUMMARY:

The purpose of this position is to provide advanced-level administrative support to several vice presidents. The incumbent will be required to instill confidence and trust by proactively identifying administrative needs and ensuring they are met.

JOB REQUIREMENTS: (Education, Experience, Knowledge, Skills)

Related Work Experience:

Required:

•5-10 years’ experience supporting a Director or above

Preferred:

•5-7 years’ experience supporting a vice president or above

•Legal background or public utility background a plus

Specific Skills & Knowledge:

Required:

•Demonstrated ability to handle information in a sensitive and confidential manner

•Demonstrated ability to work independently

•Demonstrates exceptional professionalism, poise, and judgment at all times

•Ability to be self-directed and take a proactive approach to everyday responsibilities

•Ability to interface with diplomacy and tact at all levels, including executives, employees, customers and all key stakeholders

•Ability to build and leverage relationships to achieve ambitious results

•Excellent judgment and demonstrated ability to handle business with a high degree of discretion, confidentiality and diplomacy

•Ability to manage and complete multiple high-priority projects and activities with strict time-sensitive deadlines

•Ability to prioritize, coordinate and schedule various tasks in a dependable and organized manner with little direction

•In-depth understanding of the importance of day-to-day executive itineraries

•Superior verbal and written communication skills, including strong proofreading skills

•Keen sense of responsibility in managing other’s schedules

•Advanced/Expert level Outlook proficiency and strong MS Office skills (Word, Excel, PowerPoint)

•PeopleSoft Financials - intermediate proficiency

•Time management skills

•Strong organizational skills. Ability to manage several tasks and projects at once in a faced-paced, deadline-driven environment

•Exceptional attention to detail and the bigger picture, with a strong focus on quality control

•Good judgment and sense of personal responsibility

MAJOR JOB RESPONSIBILITIES:

Functional Expertise

•Provide administrative support including scheduling meetings and conference calls, managing complex calendar, arranging travel, managing correspondence, maintaining electronic and paper filing systems, and processing expenses.

•Support cross-team needs (related to scheduling, data management, expense management, communication, and knowledge management) in close collaboration with other operations and administrative support staff

•Compiles and organizes sensitive data requests

•Opens and reviews executive mail and takes appropriate action

•Handles various confidential legal documents/contracts for execution by the executives

•Screens and prioritizes phone calls, e-mails and meeting requests according to the level of priority

•Schedules internal and external meetings; plans and coordinates logistics for meetings and special events

•Coordinates travel arrangements

•Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials for payment processing

Business Acumen:

•Anticipates and takes initiative on issues that arise that involve direct reports

•Proactively recommends systems and approaches to ensure the department is run efficiently

•Schedules and maintains calendar; schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures Vice president fulfills business and personal meeting obligations

•Processes confidential information; maintains confidentiality

Engagement:

•Strong customer-service orientation when engaging with teams, leaders, partners and employees

•Demonstrates strong interpersonal skills with supported team and other leaders

•Serves as liaison for addressing internal and external inquiries; researches, resolves, and responds to inquiries with minimal guidance

•Student of the Business: Continuously develop understanding and knowledge of the natural gas industry

Driving Results:

•Comfort working in and ability to thrive in an ever-changing environment where projects may change over time and sometimes abruptly

•Thrives when working on high-impact, complex, fast-paced initiatives

•Motivated by supporting others; leading from behind the scenes

•Anticipate challenges/obstacles and proactively problem solve

•Clear knowledge of initiatives and goals

Southern Company Gas provides for the energy needs of millions of U.S. households and businesses. As the largest natural gas-only distribution company in the United States, with more than 150 years of history behind us, we're working to ensure that Americans have access to an abundant, safely delivered supply of natural gas for decades to come. We offer our customers a wide range of energy services under one umbrella: seven regulated utilities as well as non-regulated businesses that offer retail, wholesale and storage services.

Southern Company (NYSE: SO) is America's premier energy company, with 46,000 megawatts of generating capacity and 1,500 billion cubic feet of combined natural gas consumption and throughput volume serving 9 million customers through its subsidiaries . The company provides clean, safe, reliable and affordable energy through electric operating companies in four states, natural gas distribution companies in seven states, a competitive generation company serving wholesale customers across America and a nationally recognized provider of customized energy solutions, as well as fiber optics and wireless communications . Southern Company brands are known for excellent customer service, high reliability and affordable prices that are below the national average. Through an industry-leading commitment to innovation, Southern Company and its subsidiaries are inventing America's energy future by developing the full portfolio of energy resources, including carbon-free nuclear, 21st century coal, natural gas, renewables and energy efficiency, and creating new products and services for the benefit of customers. Southern Company has been named by the U.S. Department of Defense and G.I. Jobs magazine as a top military employer, recognized among the Top 50 Companies for Diversity by DiversityInc, listed by Black Enterprise magazine as one of the 40 Best Companies for Diversity and designated a Top Employer for Hispanics by Hispanic Network. The company has earned a National Award of Nuclear Science and History from the National Atomic Museum Foundation for its leadership and commitment to nuclear development and is continually ranked among the top energy companies in Fortune's annual World's Most Admired Electric and Gas Utility rankings. Visit our website at www.southerncompany.com.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Type: Standard

Primary Location: Illinois-Metro Chicago-Naperville

Operating Company: Southern Company Gas

Job Type: Standard

Travel (Up to...): No

Union Covered: No

Work Location(s):

G O Naperville - 1844 W Ferry Rd. (1844NapervilleCODE)

1844 W Ferry Rd.

Naperville, 60536

Req ID: GAS2001475