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Xcel Energy Administrative Assistant III Job in Minnesota

Job Grade: FF

Hierarchy: No - We can only hire at the posted level

Union Position: Non-Bargaining

Summary

Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures.

Essential Responsibilities

  • Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner.

  • Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.

  • Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies.

  • Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.

  • Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.

  • Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.

  • Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.

  • Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.

Required

  • High school diploma or equivalent

  • 5 years of administrative support experience

  • Proven written and verbal communication skills

  • Proficient in the use of Microsoft Office suite including graphic and database applications

Preferred

  • Associates Degree and/or Professional Secretarial Certification

Xcel Energy is committed to the safety of its employees and customers, and promotes a Safety Always culture. Because of this, we strongly encourage all employees to be fully vaccinated against COVID-19; however, vaccination is not mandatory. After being hired, you will asked to report your vaccination status and dates of vaccination. This information will be maintained confidentially and disclosed only on a need-to-know basis. If you are not fully vaccinated or choose not to disclose your vaccination status you will be required to follow any health-and-safety rules applicable to unvaccinated employees.

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you’re ready to be a part of something big, we invite you to join our team.

Posting Notes: MN - Roseville || MN - Roseville || United States (US) || Customer And Innovation || 66500:Dir Billing Services || Full-Time || Non-Bargaining ||

The anticipated starting base pay for this position is: $20.30 to $28.43 per hour

Click here (https://jobs.xcelenergy.com/content/Total-Rewards/?locale=en_US) to see our benefits

Requisition Number: 48690

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Individuals with a disability who need an accommodation to apply please contact us at recruiting@xcelenergy.com

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