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LG&E and KU Energy Sr Substation Ops Assistant in Lexington, Kentucky

5726BR

Job Description:

Handles Confidential, Business Use, and Public information for assigned Operations Center/Department/Line of Business.

Assists with administration of work management records in Cascade including work order creation and completion, update equipment and locations and produce reports as required.

Assists with drafting, proofing, and delivering written correspondences with employees, customers, regulators, emergency response agencies, vendors and service providers.

Performs time entry reporting in approved information system(s) for assigned personnel and assists with communicating employee entitlements status.

Assists with coordinating employee training, qualification exams and certifications; and administrates

associated records.

Assists with scheduling and documenting meetings for assigned personnel, including coordinating and setting up meeting logistics, room reservations, supporting technologies, supplies, and refreshments, and documenting meeting minutes and action plans.

Proofs and reconciles invoices, pro-card bills, and other expense statements and submits necessary paperwork to Accounts Payable for payment.

Coordinates travel arrangements for assigned personnel, including airline, hotel, transportation, meeting materials assembly, and expense reporting.

Coordinates with other departments, such as Facilities, Security, Information Technology, Communications, etc. to secure resources or services needed for the facility and/or personnel.

Orders, maintains and manages office supplies.

Orders employee uniforms and safety supplies.

Monitors and answers assigned telephones and email accounts.

Maintains and distributes key call-trees and call-in schedules.

Supports personnel and management as Operations Center subject matter expert for key customer and operations information systems.

Assist with storekeeper’s role, including meeting with customers and contractors to ensure material is properly disbursed and accounted for.

Maintains updated Safety Data Sheets for the facility.

Maintains OSHA and PSC records in “audit ready” condition.

Requisition ID:

5726BR

State:

Kentucky

Physical Effort:

Primarily sitting with occasional walking. Minor lifting (office supplies, etc.).

Preferred Qualifications:

Comprehensive knowledge of Cascade, ORACLE, and VOLTS as well as substation related materials and equipment.

Work Conditions:

Office environment and storeroom.

Required Education & Experience:

High school diploma or equivalent. A minimum of three years job-related experience. Comprehensive knowledge of Cascade, ORACLE, and VOLTS. Must be proficient in the operation of administrative tools and equipment including personal computers, photocopiers, facsimile machines, etc. Must be familiar with and able to use software applications including PeopleSoft, MS Word, Excel, PowerPoint, Outlook, and Internet Explorer. Should exhibit strong organizational, verbal, and written skills.

Address:

745 North Limestone

City:

Lexington

Job Function:

Admin or Clerical Support

Position Purpose:

Position provides administrative assistance and coordination in support of substation operations management and assigned substation personnel. Position also serves as an information resource for operations personnel respective to LG&E policies, business processes, information systems, required forms, training and certification requirements, and Company benefits.

City:

Lexington

External Title:

Administrative Assistant - Operations

All qualified applicants will receive consideration for employment without regard to race, color, age, sex, religion, national origin, veteran status, sexual orientation, gender identity, disability, perceived disability or any other protected characteristic as may be defined by applicable law.

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