InfraSource OQ Administrative Assistant in Lenexa, Kansas

With over 2,000 employees located in 30 locations across 20 states, InfraSource provides a comprehensive scope of construction and professional services to the natural gas and electric industry. Utilities and pipeline operators throughout North America choose InfraSource for its extensive knowledge, expansive resources, and unmatched scope of services. With legacy companies dating back to 1954, InfraSource has built its reputation as an industry leader for solutions and a premier provider of infrastructure services with a solid track record of performance, integrity, and - above all - a commitment to safety and quality.

Job Description:

Seeking candidates with administrative support and database experience to serve in a key support role within our Quality Management group, with a specific focus on Operator Qualification (OQ). This details-focused position will be part of a team that provides general administrative support, reporting assistance, and general electronic recordkeeping support, among other assignments. Familiarity with OQ administration and recordkeeping preferred.

This OQ Administration Assistant will provide general administrative assistance to the department and can expect to work regularly on records requests, report drafting, database entry and research, and other projects assigned by the supervisor. Candidates should demonstrate a strong technical skillset, keen communication skills, ability to successfully handle multiple projects/requests, and demonstrate a quick-learner and motivated approach to the position

Travel will not be required for this position, though opportunities for overnight or local travel may be presented (such as for training opportunities or team-wide evaluation activities, as needed).

Responsibilities Include but Not Limited to:

  • Making travel arrangements

  • Coordinate events such as conference calls and in-person meetings; set up and clean up for certain events

  • Maintain department calendar and schedule

  • Proficient rendering of OQ Reports from records portals (ISN, ITS, MEA, Veriforce, EWN, etc.)

  • Creation of Excel-based and other MS Office documents

  • Addressing phone calls from department members and from Operational partners seeking guidance on OQ matters

  • Document preparation: file format changes, scanning, copying, printing, etc.

  • Shipping/mailing equipment

  • Providing administrative support to department leadership

  • Clear and professional communication (email, phone calls, etc.)

  • Interacting with third-party partners for resource needs

  • Organize and maintain filing system; electronic and physical

  • Add, remove, archive users within various recordkeeping portals

  • Manual import of select field evaluation forms into records systems

  • Facilitating invoices received for services related to the department’s function

  • Additional duties assigned by supervisor

Required Qualifications:

  • 2+ years of direct experience with record databases (electronic recordkeeping)

  • Proficient use of MS Office suite (Excel, PowerPoint, Word, etc.)

  • Eagerness to learn

  • Ability to identify best practices and solutions

  • Demonstrated attention to detail and organizational skills

  • Proficient ability to communicate clearly and professionally

  • Experience or demonstrated ability to communicate with management

  • Ability to learn, if required, travel agency systems, OQ recordkeeping systems, among others

Experience/Specific Knowledge:

  • Prior position(s) providing key administrative support

  • Prior position(s) requiring detailed knowledge of OQ requirements, either in a role with a contractor or natural gas operator

  • Strong computer and database skills (MS Office Suite)

  • Proficiency, or ability to learn, OQ recordkeeping systems (ISN, MEA, ITS, Veriforce, EWN, etc.)

  • Arranging travel for others

  • Creating and distributing reports with data from a recordkeeping system

Working Conditions:

  • Most work will be done in an office setting.

  • Limited intrastate and interstate travel may be presented for training opportunities. Limited overnight and multi-day travel may be involved.

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, a non-job related disability, or any other protected group status.