Michels Corp Administrative Assistant in Kirkland, Washington
Location: Kirkland, WA
Division: Michels Pipeline Construction
Employment duration: Full time
Employee Referral Bonus: Tier 3
The essential duties and responsibilities of the position include, but not limited to:
Promote safety – assist with the implementation of all applicable HSE programs, policies and procedures.
Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.
Write, proofread and distribute/mail correspondence, reports, and letters as requested.
Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.
Facilitate invoice billing: internal invoices and tracking/management of payment status.
Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.
Work with corporate and divisional support on a variety of clerical related tasks.
Coordinate production and distribution of training materials.
Notarize appropriate documents.
Other duties assigned.
3-5 year of related construction or administrative experiene.
Manage tight deadlines.
Positive attitude with the desire to continue learning.
High level of organization and attention to details.
Applicants must be able to thrive in fast-paced environments.
Demonstrates excellent verbal and written communication to collaborate with various levels of management.
Excellent computer software skills including Microsoft Office Suite.