Michels Corp Administrative Assistant in Kirkland, Washington

Administrative Assistant

Location: Kirkland, WA

Division: Michels Pipeline Construction

Employment duration: Full time

Employee Referral Bonus: Tier 3

Description

The essential duties and responsibilities of the position include, but not limited to:

  • Promote safety – assist with the implementation of all applicable HSE programs, policies and procedures.

  • Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.

  • Write, proofread and distribute/mail correspondence, reports, and letters as requested.

  • Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.

  • Facilitate invoice billing: internal invoices and tracking/management of payment status.

  • Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.

  • Work with corporate and divisional support on a variety of clerical related tasks.

  • Coordinate production and distribution of training materials.

  • Notarize appropriate documents.

  • Other duties assigned.

Qualifications include:

  • 3-5 year of related construction or administrative experiene.

  • Manage tight deadlines.

  • Positive attitude with the desire to continue learning.

  • High level of organization and attention to details.

  • Applicants must be able to thrive in fast-paced environments.

  • Demonstrates excellent verbal and written communication to collaborate with various levels of management.

  • Excellent computer software skills including Microsoft Office Suite.