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MasTec Utility Services Administrative Assistant in Indianapolis, Indiana

At MasTec Network Solutions, an Administrative Assistant must have the ability to multi-task, while maintaining complex schedules and managing administrative support. A successful Administrative Assistant must be resourceful, a good problem solver and very organized.

Essential Job Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

  • Ensure all daily tasks and deadlines are met and work is completed correctly

  • Organize and schedule appointments and calendar

  • Act as a liaison for internal and external clients

  • Plan meetings and take details minutes

  • Submit and reconcile expense reports

  • Book travel arrangements

  • Provide general office support

  • Generate memos, emails and reports when appropriate

  • Maintain office supplies by checking inventory and order items

  • Respond to questions and requests for information

  • Answer and direct incoming and outgoing phone calls

  • Develop and maintain an organized filing system

Skills and Experience

  • High school diploma or equivalent

  • 2 years of working experience

  • Ability to maintain confidential information

  • Working knowledge of office equipment such as printers, fax machines, etc

  • Excellent verbal and written communication skills

  • Must be able to multi-task effectively

  • Intermediate to advanced computer skills, i.e., MS Word, Excel, Oracle, and web-based tools

  • Ability to work well with others in fast-paced, dynamic environment

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, genetic information, military status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Title: Administrative Assistant

Location: IN-Indianapolis

Requisition ID: 43608