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Gainesville Regional Utilities Police Grants Coordinator in Gainesville, Florida

Police Grants Coordinator

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Police Grants Coordinator

Salary

$44,897.96 - $65,102.04 Annually

Location

Gainesville, FL

Job Type

Full-Time Regular

Department

POLICE

Job Number

09046-A

Closing

1/19/2021 11:59 PM Eastern

  • Description

  • Benefits

  • Questions

Job Ad

The City of Gainesville's Police Department is currently seeking a qualified and experienced Grants Coordinator who will be responsible for grant research, preparation, evaluation, coordination and monitoring.

PLEASE DO NOT APPLY TWICE

As a Police Grants Coordinator, a typical work day may include:

  • Review and maintain grant related documents and agreements together with associated grant terms and conditions, to assure clarity and protection of the City's interests, prior to legal review

  • Research and recommend grants to Project Managers to pursue funded and unfunded projects

  • Review departmental grants, create ledger reports, coordinate with the City's Finance to get grant account numbers and to record grant award budgets

  • Prepare and submit grant award documents according to the requirements of the grantor

  • Monitor compliance with grant provisions, including sub-recipient monitoring

  • Prepare reimbursement billings for each grant using the specified reimbursement forms per grantor

  • Ensure that department grant process adheres to the City policy regarding grants

  • Review route for approval invoice and pay applications related to grant payment and reimbursements

  • Monitor and track grantor reporting requirements, both financial and programmatic, ensuring that the Department is in compliance with grantor terms

To qualify for this position you must posses: Associate's degree from an accredited college or university and three (3) years experience working with grants in the areas of researching, writing, and managing, or any equivalent combination of education, training and experience which provides the required knowledge, skills, and ability.

Licenses

Valid Florida Driver License required within 30 days of appointment.

*May fill multiple positions

*May establish an eligibility list

Job Description

SUMMARY

This is para-professional work researching new grants to meet the department's needs, and managing current grants for the Gainesville Police Department.

Positions allocated to this class report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its grants administrative responsibilities.

EXAMPLES OF WORK*

*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Researches grant opportunities for the Gainesville Police Department.

Works with appropriate staff to prepare grant applications, may process grant award, track compliance, and assist with final submission.

Plans and coordinates activities and personnel related to the Gainesville Police Department's grant services, programs and activities in accordance with all criteria and guidelines.

Confers with citizen groups and committees to develop awareness of the grant programs.

Serves on committees related to job functions and represents the department at meetings.

Prepares grant award agreements with recipient agencies and monitors compliance with grant provisions.

Initiates and writes grant guidelines, develops policies and procedures for implementation guidelines.

Ensures timely receipt of funds for grant revenues and timely payment of grant awards.

Prepares draw requests for grant payments.

Establishes and maintains inventory and monitoring system for the tracking of grants award payments and revenues.

Evaluates compliance with grant requirements, and accounts for all funds raised and spent.

Attends work on a continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

Performs special tasks, duties, or projects of a moderately complex nature.

Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Associate's degree from an accredited college or university with three (3) years working with grants in the areas of researching, writing, and managing, or any equivalent combination of education, training and experience which provides the required knowledge, skills, and ability.

CERTIFICATIONS OR LICENSES

Licenses

Valid Florida Driver License required within 30 days of appointment.

Certifications

None.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of office procedures, practices and techniques of grant writing and administration and familiarity with federal, state, and local funding.

Thorough knowledge of municipal departmental organizations and functions and their interrelation within the organization.

Knowledge of the forms, terminology and procedures used in administering grants.

Knowledge of the principles and practices of public administration.

Knowledge of computers and relevant software.

Ability to secure proper documentation and logically assemble, organize, and present data in written and oral form.

Ability to communicate effectively, both orally and in writing.

Ability to prepare comprehensive reports and recommendations.

Ability to work effectively with elected officials, Charter Officers, department heads, representatives of other agencies, other City employees, and the general public.

Possess organizational skills.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is often required to sit for prolonged periods of time.

WORK ENVIRONMENT

Work is primarily in an office environment.

To learn more about benefits available to eligible City of Gainesville / Gainesville Regional Utilities employees, please CLICK HERE.

01

Do you possess an Associates degree or higher from an accredited college or university?

  • Yes

  • No

02

Please select the option below that best describes the highest level of education you have completed.

**NOTE: Proof of the required education for this position will be requested at the time of appointment.

  • High School Diploma

  • Associates Degree

  • Bachelor's Degree

  • Master's Degree

03

Please select the option that describes your area of study.

  • Public Administration

  • Accounting

  • Finance

  • Related field

  • Does Not Apply

04

Do you have professional work experience writing, researching or writing grants?

**NOTE: Your experience must also be clearly listed and shown on your application to be considered.

  • Yes

  • No

05

Please select the option below that best describes your years of researching, writing, and managing grants.

*NOTE: All experience must be clearly listed and shown on your application to be considered.

  • Less than one year

  • One year to less than three years

  • Three years or more

06

Please name the agency or company where you gained this experience.

**NOTE: The experience you list here must also be clearly listed and shown on your application to be considered.

Required Question

Agency

City of Gainesville

Address

222 E. University Ave

PO BOX 490

Gainesville, Florida, 32627

Website

http://www.cityofgainesville.jobs

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