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Gainesville Regional Utilities Account Clerk 2 in Gainesville, Florida

Account Clerk 2

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Account Clerk 2

Salary

$15.94 - $25.04 Hourly

Location

Gainesville, FL

Job Type

Full-Time Regular

Department

BUDGET & FINANCE DEPARTMENT

Job Number

09044

Closing

10/28/2020 11:59 PM Eastern

  • Description

  • Benefits

  • Questions

Job Ad

The City of Gainesville's Budget and Finance Department currently has 2 openings for a qualified Account Clerk II to process payroll and accounts payable payments to both internal and external customers.

THIS POSITION HAS BEEN REPOSTED, NO NEED TO APPLY TWICE

The ideal candidate will have experience reviewing and processing vendor payments, reviewing and processing timesheet and payroll-related entries, and records maintenance in an ERP system. Knowledge of federal tax requirements, garnishments, pensions, and labor union agreements is a plus. In addition, the ideal candidate will have experience with accounting principles, spreadsheet analysis, and database queries.

To qualify for this position you must have a high school diploma or possession of an acceptable equivalency diploma, and three (3) years of experience in para-professional Accounting, Bookkeeping or other revenue-related accounting work; an Associate of Arts degree with at least twelve (12) semester hours of accounting can be substituted for one (1) year of experience;

Or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.

This position may also under fill as Account Clerk I with the minimum qualifications:

PAYRATE RANGE $14.9635-$22.9966

EDUCATION AND EXPERIENCE

Graduation from high school or possession of an acceptable equivalency diploma, and one year of experience in sub-professional accounting, bookkeeping or other revenue-related accounting work; an Associate of Arts degree with at least 6 semester hours of accounting can be substituted for six months of experience; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.

Typing at a speed acceptable to departmental needs may be required.

CERTIFICATIONS OR LICENSES

Licenses

None.

Certifications

None.

Notes:

  • May fill multiple positions.

  • May under fill as Account Clerk 1

  • May establish an eligibility list.

  • Additional assessments may be required.

  • Completes other duties as assigned.

Testing Requirements - Typing, City of Gainesville Word and City of Gainesville Excel (TWE)

To schedule testing or for testing locations, please contact CareerSource North Central Florida at 352-244-5156 OPTION 2> PLEASE LISTEN TO ENTIRE MESSAGE.

  • To be considered, a passing score of 35 wpm for typing and Moderate Knowledge and above for Microsoft Excel and Word are required. Please deliver test scores to the City of Gainesville's Human Resources/Organizational Development Department, 222 E. University Avenue (Old Library Building next to City Hall). A PDF or fax can be sent to HR@CityofGainesville.org or 352-334-2055, including a cover sheet and the first page of each test by Wednesday 5:00 pm on, October 28, 2020.

  • You will need to re-test if the test scores you submitted are dated more than one year ago (October 28, 2019) or if your current scores on file are not at the a minimum speed of 35 wpm for Typing and Moderate Knowledge and above for Excel and Word. Please call City of Gainesville Human Resources at 352-334-5077 if you are unsure if your scores are still on file. Further assessment may be administered as part of the interview process.

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Job Description

SUMMARY

Processes basic and semi- complex accounting and/or utility billing functions, which depending on area of assignment may include but not be limited to, processing invoices, payroll preparation, tracing integrated programs and online financial processes to the financial database, tax and fee programs, records maintenance, inventory, analyzing meter readings for utility billing and utility record keeping, and oversight of cash, petty cash and receivable accounts. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and/or payroll records. Masters all applicable software, organizational processes and procedures. May be expected, through on-the-job training, to progress to the Account Clerk, Senior level.

Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience. Work in this class is distinguished from higher classes by its application of recurring accounting duties and limited supervisory responsibilities; and from lower level classes by more varied and complex duties, innovation and support of multiple functions.

EXAMPLES OF WORK**

** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on area of assignment:

Verifies, inputs, and retrieves basic and semi-complex financial data transactions in various computer systems, ensuring the integrity of information from subsidiary to main systems.

Calculates and prepares checks for payments of invoices, utilities, taxes and other payments.

Independently analyzes and/or reconciles semi-complex accounts payable, accounts receivable, promissory notes and assessments, similar types of revenue and revenue-generating documents and/or utility accounting and billing system problems.

Through the use of ledgers, journals and/or computers, classifies records and summarizes higher level numerical and financial data to compile and keep financial records.

Calculates, prepares and issues bills, invoices, account statements and other financial statements according to established procedures.

Complies with organizational, Federal and state policies, procedures and regulations related to accounting and taxes and fees levied by the City.

Performs financial calculations such as amounts due, interest charges, balances and discounts.

Prepares bank deposits by compiling data from cashiers, verifying and balancing receipts and sending cash, checks or other forms of payments to banks. Verifies subsidiary record postings from online transactions.

Receives, records and banks cash, checks and vouchers.

Interacts with other departments to ensure appropriate billing of utility services to customers.

Analyzes and resolves complex billing issues.

Analyzes and resolves daily meter reading edit issues.

Compiles semi-complex statistical, financial, accounting or auditing reports and tables pertaining to such matters as utility billings, cash receipts, expenditures, accounts payable and receivable, payroll and various revenue programs.

Reviews the processing of utility billings, purchase orders, payment vouchers and expenditure authorizations and payroll for accuracy and compliance with organizational policies and procedures.

Establishes and maintains vendor and department financial records.

Ensures that incoming wire activity is properly processed through the cashiering system and into the financial accounting software.

Works with customers and vendors to calculate late fees and penalties and make adjustments to customer accounts to correct billing errors.

Has substantial contact with customers and handles adversarial situations, when necessary.

Interacts with other departments' employees when programs overlap; produces information for landlords, the University of Florida and various fraternities and sororities regarding programs impacting students and landlords

Monitors and processes delinquent accounts.

Prepares and maintains inventory, materials and property accounting and tracking records.

Prepares and processes payroll information.

Tracks work order completion and grant processing.

Attends work on a continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

May provide assistance to supervisors, managers or auditors in the analysis and research of financial data and in the preparation of semi-complex and special fiscal reports.

Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Graduation from high school or possession of an acceptable equivalency diploma, and three (3) years of experience in para-professional accounting, bookkeeping or other revenue-related accounting work; an Associate of Arts degree with at least twelve (12) semester hours of accounting can be substituted for one (1) year of experience; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.

Typing at a speed acceptable to department needs may be required.

CERTIFICATIONS OR LICENSES

Licenses

None.

Certifications

None.

KNOWLEDGE, SKILLS AND ABILITIES

Working knowledge of current state laws related to fee and tax collections and associated mandatory requirements.

Knowledge of and ability to process routine and semi-complex payroll, including hours of work and overtime provisions of the Fair Labor Standards Act.

Knowledge of and ability to process account billing.

Knowledge of financial operations and bookkeeping principles and standard office terminology, procedures, routines and equipment.

Knowledge of, and ability and willingness to apply, appropriate and applicable accounting principles and procedures, and applications to accounting functions.

Knowledge of rules and regulations of keeping accounting records.

Knowledge of business English and arithmetic.

Ability to learn and apply more complex principles of accounting rules and regulations

Ability to skillfully operate computers and relevant software and other business machines.

Ability to analyze semi-complex utility accounting, billing system and payroll problems.

Ability to make mathematical calculations with reasonable speed and accuracy.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is often required to sit for prolonged periods of time.

May on occasion require lifting, pushing, and/or pulling (less than 20 pounds).

WORK ENVIRONMENT

May be required to work and attend meetings outside regular business hours.

To learn more about benefits available to eligible City of Gainesville / Gainesville Regional Utilities employees, please CLICK HERE.

01

Please select from the option below where you initially learned about this employment opportunity:

  • City of Gainesville Website

  • Governmentjobs.com

  • Career Source

  • Word of Mouth

  • College Job Posting

  • Other

  • Prefer not to disclose

  • Guardian

  • Recruiter

  • Professional Diversity Network PDN

02

If you selected "Other" from the above option, please identify the event, activity or source where you initially learned about this employment opportunity. Please type N/A if this question does not apply to you.*

03

Please select the option below that best describes your highest level of education.

Proof of the required education for this position will be requested at the time of appointment. You may attach the documentation as part of your application for review and consideration should you be selected to move forward in the hiring process.

  • High School Diploma

  • Associates Degree

  • Bachelor's Degree

  • Master's Degree

04

If you have completed a college degree, does your degree consist of at least 12 hours of Accounting coursework?

**All education must be listed and shown on your application to be considered.

  • Yes

  • No

05

Please select the option that best reflects your years of experience in Accounting, Bookkeeping, or other revenue-related accounting work experience.

**All related experience must be clearly listed and shown on your application to be considered. Please ensure your related experience is reflected in the appropriate section on the application.

  • Less than two years

  • Two years to less than 3 years

  • Three years or more

06

This position requires typing, Word and Excel testing. Please refer to the job advertisement for more information.

By selecting "yes", you acknowledge this requirement.

  • Yes

  • No

    Required Question

Agency

City of Gainesville

Address

222 E. University Ave

PO BOX 490

Gainesville, Florida, 32627

Website

http://www.cityofgainesville.jobs

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