InfraSource Project Coordinator in Evansville, Indiana

InfraSource, A Quanta Services CompanyWith over 2,000 employees located in 30 locations across 20 states, InfraSource provides a comprehensive scope of construction and professional services to the natural gas and electric industry. Utilities and Pipeline Operators throughout North America choose InfraSource for its extensive knowledge, expansive resources, and unmatched scope of services. With legacy companies dating back to 1954, InfraSource has built its reputation as an industry leader for solutions and a premier provider of infrastructure services with a solid track record of performance, integrity, and - above all - a commitment to safety and quality.

Role Summary:

This position is an entry-level project coordinator position. The project coordinator will be assigned to projects, programs or tasks as appropriate. Typical tasks will range in volume and complexity. The position will report directly to the Project Manager.

Essential Functions:

Project Administration – as required

  • Assist Operations with onboarding new employees (when required).

  • Assist in project office set-up

  • Create and communicate the project plan: safety orientations, training, etc.

Project Controls – 75%

  • Accruals tracked weekly and turned in at the end of every week.

  • Scheduling work and crew makeups on MS Project for internal and external use.

  • Weekly manager and cost per man hour reports to stakeholders

  • Review invoices from subcontractors to confirm production and accurate accounting.

  • Work with Accounts Receivable and Billing Department to make sure all revenue is accounted for and accurate.

  • Forecasting month and year for each project and program.

  • End of month explanations for variances in the forecast to actuals.

  • Set up new projects.

  • Create purchase orders.

  • Design review and estimate takeoffs.

  • Work with internal support groups (Finance & Accounting, Billing, etc.) to set up projects in the accounting system.

  • All duties as assigned.

    Project Management – 25%

  • Develop, maintain and update program documentation.

  • Program task management (as assigned by Manager).

  • Develop and maintain program file system (physical and electronic)

  • Customer contact to obtain project-specific information.

  • Estimate costs based on provided estimating tools and or works with others to develop costs.

  • Ensure stakeholder notification and buy-in.

  • Complete project close-out per company standards.

  • Decision Making and Problem Solving:

  • Basic understanding of Natural Gas Industry standards and practices.

  • Ability to interpret field conditions and communicate project requirements to the team.

  • Ability to develop and communicate ideas regarding project trends.

  • All duties as assigned.