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Tennessee Valley Authority Senior Secretary - 516609 in DECATUR, Alabama

Senior Secretary - 516609

Job ID:516609Location:DECATUR, ALRegular/Temporary:

External - Posting Description

Senior Secretary -516609

Organization: TVA Nuclear

Department: BFN Site Engineering

Location: Decatur, Alabama

Relocation : Relocation benefits are not offered for this position.

Posting Open: 06/05/2024

Posting Close: 06/16/2024 11:59 PM EST

Grade/Salary: Competitive

JOB SUMMARY:

Fully performs both standard and non-standard transactions in support of secretarial services for a senior manager. Selects, applies, and explains procedures and practices to identify and resolve discrepancies, research information sources, and document and coordinate results.

Typical duties may include:

  • Oversees and organizes the flow of work in the Senior Manager’s office and/or work group to ensure timely completion of functions. Makes efficiency suggestions and standardizes processes for efficient operation of the office .

  • Reads incoming communication, assesses its urgency, and determines handling.

  • Prepares correspondence, memoranda, and other legal and technical documents from written and oral drafts. Creates, revises, and prints documents utilizing computer system software, macros, templates, or scanner, utilizing correct formats and terminology when setting up documents. Drafts routine replies to general inquiries based on organization practices and manager’s philosophy.

  • Proofs all material for review by the Senior Manager for conformance with TVA, and office procedures and for grammatical accuracy, punctuation, spelling, and format. Reviews work of less experienced group members. Ensures outgoing documents are timely delivered. If necessary, utilizes specialized delivery service and follows up on timely delivery.

  • Handles important contacts with visitors and clients, including the executives and visiting dignitaries. Arranges conferences; makes appointments; assembles reference materials for use in such meetings. Where appropriate, screens calls and records messages, and utilizes judgment in referring calls to other staff.

  • Establishes and maintains calendar and deadline reminder systems. Makes travel arrangements and prepares travel vouchers. Collects information from various reference sources, such as libraries, office files, or Internet sites.

  • May provide guidance to clerical staff.

  • Supports automated payroll and time reporting systems. May support other administrative processes such as worker’s compensation claims.

  • Performs other duties as assigned.

    SUPERVISION RECEIVED:

    Independently performs assignments with instructions as to general results expected. Receives technical guidance on unusual or complex problems.

    SKILLS AND PROFICIENCIES:

    • A good general knowledge of overall TVA program,

    policy, and procedures.

    • Initiative and good judgment.

    • Ability to perform complex assignments with a minimum of direction.

    • Ability to verify calculations in documents.

    • Ability to proofread material for grammatical, typographical, or spelling errors. Thorough knowledge of English and rules of composition.

    • Interpersonal skills to communicate and follow instructions effectively from diverse group of clients, managers, and staff, and to provide information with professionalism, courtesy, and tact.

    • Ability to organize, prioritize, and complete tasks under time constraints.

    • A high level of technical competence on various software packages.

    MINIMUM QUALIFICATIONS:

    Must meet the requirement for Administrative Representative Level plus:

    Approximately three years of responsible secretarial experience with demonstrated skills in office management, professional approach and interactions with managers and clients, and technical skills to perform the work.

    Must be willing to participate in overtime assignments as necessitated by work demands and schedules.

How to Claim Vet Preference

If you are requesting to be considered as a preference-eligible veteran as outlined in the application process, you must submit your military documents before the posting close date indicated above. Be sure to include all supporting documentation: Form DD214 (member 2 or member 4 copy), a Veterans Disability Rating Letter from the VA (if applicable), and a completed form TVA 3595. If you will not get your DD214 until you are separated or retired, you can request a Statement of Service through your military personnel office. The Statement of Service must list your dates of military service, character of service, expected date of separation and any service-connected disability rating that you have been awarded from your branch of military service. Please submit your military documents each time you apply for a position.

How to Submit Documentation:

  • Upload documents in Step 8 of the application process.

  • Email documents to[email protected]

More information about preference eligibility and a link to form TVA 3595, can be found athttps://www.tva.gov/Careers/Claiming-Veteran-Preference. If you have a question about preference eligibility, please email [email protected] .

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