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Southern Company Research Associate, Sr., (Administrative Assistant) in Birmingham, Alabama

Research Associate, SR (Administrative Assistant)

Minimum Requirements: High school diploma; 3 - 10+ years of related experience

High-Level Tasks/Project Responsibilities:

  • Providing administrative support for Director(s) of SCS Research & Development (R&D) including calendar and schedule management, expense report reconciliation, and travel management – flights, hotel, car service/rental, meals

  • Performing various administrative duties including R&D department calendar management and coordinating meetings and events, including catering, room set-up and breakdown

  • Serving as department timekeeper including responsibility for government project time entry, retention, and submission as directed by government compliance

  • Reconciliation of government expense reports as directed by government compliance

  • Performing various administrative duties including procuring and maintaining office and breakroom supplies, and coordinating office maintenance

  • Providing assistance to R&D procurement specialist for purchasing support, invoice submission and reconciliation

  • Maintaining department documents and participating in record retention efforts

  • Ensuring adherence to Southern Company administrative, accounting and compliance procedures

  • Providing backup assistance to other administrative support personnel

  • Performing ad hoc miscellaneous administrative assignments as directed

Job Experience needed:

  • Experience in an administrative support role in an office environment (assistance to manager and director level preferred)

  • Demonstrated strong personal computer skills using Microsoft Office products (Outlook, Word, Power Point and Excel), also experience with accounting software/Oracle and Maximo preferred

  • Experience working in a fast-paced office environment with a proven ability to successfully handle multiple tasks at the same time is strongly preferred

  • Proven exceptional interpersonal and communication skills

Knowledge, Skills & Abilities:

  • Current administrative skills necessary to support director level position (i.e., excellence in customer service, calendar management, schedule and meeting management, travel arrangements, expense and invoice processing, file management, and phone etiquette)

  • Strong organizational and time management skills including the ability to prioritize, multi-task, perform activities from multiple personnel and meet deadlines required

  • Must be skilled in working with Microsoft Office products and have ability to provide assistance with new procedures, processes, and programs

  • Ability to interact professionally with a variety of position levels and personalities (internal and external clients, management, peer administrative personnel and department employees)

  • Strong listening skills with the ability to concentrate and demonstrate patience

  • Must possess excellent written and verbal/phone communication skills

  • Ability to make decisions and anticipate next steps

Behavioral Attributes:

  • Excellent interpersonal skills to be an active team player and take instruction

  • Customer focused and attention to detail

  • Ability to maintain confidentiality

  • Willingness to serve in administrative support role with a positive attitude

Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 4278

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Southern Company Services

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