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Southern Company Administrative Assistant (SPC Renewable Operations & Generation Support) in Birmingham, Alabama

Administrative Assistant (SPC Renewable Operations & Generation Support)

Description

Administrative Assistant for SPC Renewable Operations and Generation Support

This position reports to the Southern Power Company (SPC) Renewable Operations Director at the corporate Energy Center in Birmingham, AL.

It is responsible for providing administrative support to the employees in the SPC Renewable Operations and Generation Support organizations. Job expectations include expense statement, timekeeping, calendar management, telephone coverage, office supply inventory management, invoice processing, check request handling, filing, meeting planning and support, travel arrangement support, general office area support, presentation preparation and editing, and various special projects. The use of office tools such as word processing, spreadsheets, presentation packages, and calendar and mail systems are key requirements for this role. Working closely and efficiently with others on the administrative support team is also a key requirement for this role.

JOB REQUIREMENTS

  • Excellent written and verbal communication skills are required

  • Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills is required

  • Proficiency in Microsoft Office Word and Outlook is required

  • Proficiency in other Microsoft applications (such as PowerPoint) and in Southern Company systems is strongly desired (STARS, iExpense, Scott, Cool Compliance, etc.). Must be able to learn them quickly if no direct experience.

  • Excellent planning and organizational skills

  • Experience in budgeting procedures and understanding of financial concepts desired

  • High School Diploma or Equivalent preferred. College experience or degree desired

BEHAVIORAL ATTRIBUTES

  • Exercises independent judgment, confidentiality, and discretion and is able to work with minimal direction

  • Adapts quickly to changing conditions and effectively manages multiple priorities

  • Delivers assignments with a high degree of accuracy and timeliness without follow-up

  • Anticipates group needs and proactively seeks solutions

  • Exhibits Our Values (Safety First, Unquestionable Trust, Superior Performance, Total Commitment) in all business dealings

  • Displays excellent Customer Service skills

  • Ability to build relationships and work effectively in a team environment

JOB RESPONSIBILITIES

  • Be consistently available to meet departmental support needs

  • Manage calendar, including meeting and travel arrangements

  • Perform timekeeping administration

  • Key contact for department

  • Perform budget management task

  • Preparation, research, and reconciliation

  • Manage telephone coverage and mail distribution for department

  • Support meeting planning

  • Prepare agenda; handle all meeting arrangements

  • Expense and P-Card statement management

  • Prepare and maintain records

  • Manage check requests and invoice processing for department

  • Keep copiers, printers, and fax machines functional and stocked with paper

  • Coordinate with Building Operations on requests for moves, etc.

  • Maintain supply room order/accessibility

  • Find solutions for copying, faxing, wireless equipment, office space, interview planning, gifts/flowers/food, office supplies, teleconference calls, catering, drinks or refreshments, etc.

  • Regularly communicate with other administrative support team mates to ensure effective coverage

PRACTICE TEST

Logon to: http://www2.eei.org/practicetests/

Use the following information to log into the site to access the practice test:

Name: southern

Password: testing

Practice tests: Admin previously called SASS (Clerical)

Southern Power , a subsidiary of Southern Company, is a leading U.S. wholesale energy provider meeting the electricity needs of municipalities, electric cooperatives, investor-owned utilities and other energy customers. Southern Power and its subsidiaries own 47 facilities operating or under construction in 11 states with more than 12,800 MW of generating capacity in Alabama, California, Florida, Georgia, Maine, Minnesota, Nevada, New Mexico, North Carolina, Oklahoma and Texas.

Southern Company (NYSE: SO) is America's premier energy company, with 46,000 megawatts of generating capacity and 1,500 billion cubic feet of combined natural gas consumption and throughput volume serving 9 million customers through its subsidiaries . The company provides clean, safe, reliable and affordable energy through electric operating companies in four states, natural gas distribution companies in seven states, a competitive generation company serving wholesale customers across America and a nationally recognized provider of customized energy solutions, as well as fiber optics and wireless communications . Southern Company brands are known for excellent customer service, high reliability and affordable prices that are below the national average. Through an industry-leading commitment to innovation, Southern Company and its subsidiaries are inventing America's energy future by developing the full portfolio of energy resources, including carbon-free nuclear, 21st century coal, natural gas, renewables and energy efficiency, and creating new products and services for the benefit of customers. Southern Company has been named by the U.S. Department of Defense and G.I. Jobs magazine as a top military employer, recognized among the Top 50 Companies for Diversity by DiversityInc, listed by Black Enterprise magazine as one of the 40 Best Companies for Diversity and designated a Top Employer for Hispanics by Hispanic Network. The company has earned a National Award of Nuclear Science and History from the National Atomic Museum Foundation for its leadership and commitment to nuclear development and is continually ranked among the top energy companies in Fortune's annual World's Most Admired Electric and Gas Utility rankings. Visit our website at www.southerncompany.com.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Field: Administrative & Clerical

Job Type: Standard

Primary Location: Alabama-Metro Birmingham/Eastern AL-Birmingham

Operating Company: Southern Power Company

Job Type: Standard

Travel (Up to...): No

Union Covered: No

Work Location(s):

The Energy Center - 3535 Colonnade Parkway (3535Birmingham)

3535 Colonnade Parkway

Birmingham, 35243

Req ID: SPC2000317

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