Position Information

Posting Title Program Manager III (Austin Energy Insurance)

Job Requisition Number AE503439

Position Number 107343

Job Type Full-Time

Division Name Finance

Minimum Qualifications

• Graduation with Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus five (5) years of experience in a field related to the job, including two (2) years of experience which were in a supervisory, project or program management capacity.

Licenses or Certifications:

Valid Texas Class C Driver License.

Notes to Applicants

As Program Manager III – Insurance for Austin Energy this role will help support Austin Energy’s Chief Risk Officer through the Risk Control Enterprise Risk Management ( ERM ) team. This position will oversee property, casualty, cyber and crime insurance policies and associated claims; Duties include work directly with our Broker of Record; evaluate and recommend additional policy coverages based on risks exposure. Duties will include review of contracts and providing specific insurance limits based on the scope of the contract. This position will lead AE’s Loss Control Program, will work directly with operational areas; coordinate and attend insurance site visits; facilitate the development of Loss Control Response Plans for the organization through AE’s business executives and\or managers; track and update items. Responsibilities also include leading the implementation of a Risk Management Information System.

Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE (http://www.austintexas.gov/department/active-employee-benefits) for more information.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.

• The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application.

• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.

• Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.

• Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.

• If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.

• This position requires a criminal background investigation.

Assessments:

Your skill level in some of the competency areas for this job may be assessed through skills testing.

Driving Requirement:

This position requires a valid Class “C” driver’s license or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite (https://www.austintexas.gov/sites/default/files/files/Employment/new_hire_driver_safety_standards.pdf) . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Pay Range

Commensurate

Hours

Monday – Friday (8:00 a.m. – 5:00 p.m.)

Flexible and telework options available, may change due to department needs.

Job Close Date 11/27/2023

Type of Posting External

Department Austin Energy

Regular/Temporary Regular

Grant Funded or Pooled Position Not Applicable

Category Professional

Location 4815 Mueller Blvd, Austin Texas 78723

Preferred Qualifications

• Experience in establishing goals, objectives, and resource requirements for an insurance program.

• Experience monitoring and ensuring the effectiveness of the insurance program.

• Ability to identity or recommend process changes to bring about improvements or cost savings to/an insurance programs

• Experience in establishing insurance budgets, tracking expenses, processing credits or claims.

• Experience implementing a Risk Information Management System

• Ability and experience with advanced analytical tools?

• Current or ability to obtain insurance license/certificate.

  Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Develops and implements full-scale complex or multiple programs that may have both internal and external stakeholders.

• Determines program goals, objectives and resource requirements.

• Establishes program standards, methods, policies and procedures.

• Develops, manages and submits proposed budget and forecast planning.

• Coordinates and collaborates with multiple stakeholders involved in or affected by programs.

• Monitors and evaluates program effectiveness, and implements improvement strategies.

• Develops, manages, and monitors the program budget and associated projects and provide financial information.

• Manages, coordinates, implements and monitors projects associated with assigned programs.

• Interacts with internal and external customers.

• Investigates and responds to inquiries from the public and other departments.

• Attends meetings and conducts presentations to Boards and Commissions, City Council Committees, City Council, and other related agencies.

  Responsibilities- Supervision and/or Leadership Exercised:

May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of program management.

• Knowledge of principles and practices associated with assigned program area(s).

• Knowledge of fiscal planning and budget preparation and monitoring.

• Knowledge of management principles related to municipal project and program activities.

• Knowledge of City practices, policies, and procedures.

• Knowledge of supervisory and managerial techniques and principles.

• Skill in strategic planning and budgeting.

• Skill in oral and written communications.

• Skill in planning, coordinating, and implementing programs and activities.

• Skill in interpreting, organizing, coordinating, and executing assignments, projects, and programs.

• Skill in handling multiple tasks and prioritizing.

• Skill in using computers and related software applications.

• Skill in data analysis and problem solving.

• Ability to work with frequent interruptions and changes in priorities.

• Ability to establish and maintaining good working relationships with other City employees, City management, political offices, and the public.

• Ability to exercise good judgment, tact, and diplomacy in all dealings and maintain confidentiality as required.

  Criminal Background Investigation This position has been approved for a Criminal Background Investigation.

  EEO/ADA

The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • This position requires a graduation with bachelor's degree from an accredited four-year college or university with major course work in a field related to the job plus five (5) years of experience in a field related to the job, two (2) years of which were in a supervisory, project or program management capacity. Do you meet these minimum qualifications?

• Yes

• No

• • This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver license or, if selected for this position, do you the ability to acquire a valid Texas Class C Driver license by your hire date?

• Yes

• No

• • The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes

• No

• • Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).

(Open Ended Question)

• • Describe your experience and the types of vendor contracts reviewed. How do you determine which insurance requirements to apply and what limits should be considered in reviewing a vendor's contract?

(Open Ended Question)

• • Describe your approach in tracking insurance policies, claims, certificates of insurance, contract recommendations. In tracking each of these items clarify your approach or tools used to help keep track of each item.

(Open Ended Question)

• • Describe your experience in overseeing property / casualty inspections. What is your experience in establishing a loss control system and tracking deliverables?

(Open Ended Question)

• • Describe the types of policies you are managing. How long have you managed the policy. What is your experience and approach taken to complete insurance applications?

(Open Ended Question)

• • Describe your experience with establishing bond requirements; why are they important to specify in a contract and what are some of the key considerations you have used in setting the bond limits for a contract?

(Open Ended Question)

• • Describe your experience in negotiating intercom requirements for a contract.

(Open Ended Question)

• • Describe your experience in establishing insurance budgets, tracking expenses, processing credits or claims.

(Open Ended Question)

• • Describe your experience implementing a Risk Information Management System and what do you believe is the most critical part of the implementation and why?

(Open Ended Question)

• • What is your current insurance license/certificate status?

• Currently possess an insurance license/certificate

• Currently in progress of obtaining a insurance license/certificate

• I do not have one but can obtain one within twelve (12) months of employment

• • Due to the responsibilities, this position requires a financial Criminal Background Investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Financial CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

  Optional & Required Documents

  Required Documents

  Optional Documents

  Contact City of Austin Employment Services

  Office: 512-974-3210

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