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SAM LLC IT Purchasing & Licensing Administrator in Austin, Texas

Who We Are

For over thirty years, SAM has built a reputation as a trusted, knowledgeable, and innovative partner. Our licensed professionals transform petabytes of complex spatial data into intelligent insights in a holistic Managed Geospatial Services™ (MGS™) framework. As North America's premiere MGS™ company, SAM provides practical, precise, and high-fidelity solutions designed to enhance decision-making, mitigate risks, achieve strategic objectives, and drive costs out of our client's business. Our vision is to advance spatial data acquisition, improve analysis capabilities, and develop predictive analytics to redefine and transform how infrastructure assets are developed and managed throughout their lifecycles.

Your Impact at SAM

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

  • Purchasing

  • Work with IT teams to maintain adequate IT inventory stock

  • Audit and approve consolidated invoices (Cellular/Phone, Network/Internet, Copiers etc)

  • Audit, allocate and track Vendor Invoices in AP system

  • Process Concur Expenses for IT Department/Company (not individuals)

  • Track shipment details on orders and notify teams of arrivals or delays

  • Enter and track approvals and payment against IT Purchase Orders

  • Track equipment lease terms, renewals, and payments

  • Track IT hardware/software maintenance contracts and process the renewal

  • Coordinate and partner with other departments to procure software/hardware

  • Contract and negotiate prices with vendors and service providers

  • Rectify pricing, payment, or invoice disputes with vendors

  • Track and report on all IT expenses for budgeting and spending trends

  • Licensing

  • Catalog and track all major software contract details for reporting and budgeting

  • Monitor utilization of licenses and make recommendations on changes to minimize cost to the company

  • Coordinate small to medium size facility projects such as license model changes

  • Coordinate renewals and negotiations with vendors ahead of schedule

  • Support the Company to achieve its vision and mission, while successfully practicing its core values related to employees, ethics, operational excellence, safety, integrity and corporate social responsibility

  • Perform other tasks and special projects as assigned to help accomplish the Company’s strategic goals.

What You Bring to SAM

  • 3-5 years recent administrative experience

  • Able to maintain attributes and details of records and provide reports based on them

  • Proficient in Microsoft Word, Excel and Power Point

  • Strong communication, organization, multi-tasking and analytical skills.

  • Ability to work independently as well as collaboratively

  • Ability to maintain privacy and confidentiality

  • 4-year degree is preferred, but not required

Our Perks

  • Opportunity for hybrid work schedules for office positions – Work-life balance is on us

  • Company paid premiums for medical, dental, vision, LTD and life insurance (HSA and FSA plans available)

  • Generous paid time off (vacation, sick, holidays and parental leave) – Accrual starts immediately

  • 401(k) program offers 100% employer match up to 5%

  • Paid continuing education courses and tuition reimbursement

  • Employee Assistance Program – Your mental health is our priority

  • No glass ceiling! Truly a place to spread your wings (Ask about our Career Pathing!)

  • Trainings throughout the year – Specialized in-house trainings programs designed to assist you in advancing in your career

  • Office snacks, free food and fun-themed events for employees throughout the year

  • Passion for our Community – You have endless opportunities to volunteer alongside your peers with our Corporate Social Responsibility Program

Our Culture

Our entrepreneurial culture is a key factor in SAM being recognized as a Top Workplace for twelve consecutive years, and we make it our mission to ensure every one of our employees learns how to build and manage a business, not just be the subject matter expert on the team. At SAM, our employee’s development is instrumental to our success. Your learning will be supported by specialized in-house training programs and mentoring by the industry’s leading experts, who just happen to be on our staff! We make SAM a GREAT place to work, but it all starts with YOU!

EEO

SAM is an EOE/Affirmative Action Employer M/F/D/V. SAM also participates in the federal E-Verify Program.

  • 3-5 years recent administrative experience

  • Able to maintain attributes and details of records and provide reports based on them

  • Proficient in Microsoft Word, Excel and Power Point

  • Strong communication, organization, multi-tasking and analytical skills.

  • Ability to work independently as well as collaboratively

  • Ability to maintain privacy and confidentiality

  • 4-year degree is preferred, but not required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

  • Purchasing

  • Work with IT teams to maintain adequate IT inventory stock

  • Audit and approve consolidated invoices (Cellular/Phone, Network/Internet, Copiers etc)

  • Audit, allocate and track Vendor Invoices in AP system

  • Process Concur Expenses for IT Department/Company (not individuals)

  • Track shipment details on orders and notify teams of arrivals or delays

  • Enter and track approvals and payment against IT Purchase Orders

  • Track equipment lease terms, renewals, and payments

  • Track IT hardware/software maintenance contracts and process the renewal

  • Coordinate and partner with other departments to procure software/hardware

  • Contract and negotiate prices with vendors and service providers

  • Rectify pricing, payment, or invoice disputes with vendors

  • Track and report on all IT expenses for budgeting and spending trends

  • Licensing

  • Catalog and track all major software contract details for reporting and budgeting

  • Monitor utilization of licenses and make recommendations on changes to minimize cost to the company

  • Coordinate small to medium size facility projects such as license model changes

  • Coordinate renewals and negotiations with vendors ahead of schedule

  • Support the Company to achieve its vision and mission, while successfully practicing its core values related to employees, ethics, operational excellence, safety, integrity and corporate social responsibility

  • Perform other tasks and special projects as assigned to help accomplish the Company’s strategic goals.

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