Administrative Assistant - Legal Regulatory

Date: Nov 16, 2023

Location: Austin, Texas, United States

Company: Entergy

Posting End Date:

Work Place Flexibility: Hybrid

Legal Entity: Entergy Services, LLC

*This position may be filled as an Asst-Administrative I, II, III or Sr based on the qualifications and experience of the selected candidate.*

Candidate must be EEI SASS Test Recommended

JOB SUMMARY/PURPOSE:

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: organizing, editing and formatting large regulatory filings; scheduling appointments, distributing incoming and outgoing mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

JOB DUTIES/RESPONSIBILITIES:

• Provide administrative support to Senior Lawyers with an extremely heavy case load.

• Answer multiple phone lines as well as provide back-up support for other administrative staff.

• Monitor email communications and maintain attorneys’ calendars; schedule events, travel arrangements and departmental meetings; and arrange conference calls, meeting facilities and catering.

• Prepare formal correspondence, routine documents, and presentations given minimal direction. Prepare spreadsheets, presentations, and interoffice correspondence including copies.

• Accurately and punctually prepare, file, and track complex regulatory filings and legal documents in compliance with applicable requirements.

• Handle multiple assignments, work within deadlines, and maintain confidentiality of department and Company information.

• Be proactive in forwarding work issues to the appropriate managers/supervisors.

• Maintain well-organized and detailed filing system and support compliance with applicable record retention policies.

• Process expense reports and input employee worked hours into payroll system.

• Communication with internal and external business contacts/consultants and maintain contact lists.

• Coordination with executive and senior administrative staff to handle requests and queries from supervisors and/or managers.

• Assignments may involve overtime hours. Regular attendance is essential.

• Provide general support to visitors.

• Various additional duties or assignments requested by senior management.

MINIMUM REQUIREMENTS:

Minimum education required of the position:

• Typically requires vocational training, apprenticeships, or the equivalent experience in related field (not typically required to have a four-year degree)

Minimum experience required of the position:

• Asst-Administrative I (S): 0-2 years of legal administrative, secretarial, or paralegal experience

• Asst-Administrative II (S): 2-4 years of legal administrative, secretarial, or paralegal experience

• Asst-Administrative III (S): 4+ years of legal administrative, secretarial, or paralegal experience

• Asst-Administrative Sr (S): 6+ years of legal administrative, secretarial, or paralegal experience

Minimum knowledge, skills, and abilities required of the position:

• Microsoft Office Suite.

• Ability to work independently given minimal direction.

• Ability to work as part of a team and assist colleagues as needed on a routine basis is essential.

• Ability to work consistently in a professional, congenial manner and contribute to a friendly and productive work environment.

Any certificates, licenses, etc. required for the position:

• Must be EEI SASS test recommended.

• Candidates selected to EEI SASS test will be invited via email *MONITOR YOUR SPAM/JUNK EMAIL FOLDER.

#LI-KA1

Primary Location: Texas-Austin Texas : Austin

Job Function : All Other Jobs

FLSA Status :Nonexempt

Relocation Option: No Relocation Offered

Union description/code : NON BARGAINING UNIT

Number of Openings : 1

Req ID: 113457

Travel Percentage :Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please clickhere (https://jobs.entergy.com/content/EEO/?locale=en_US) to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here (humanr@entergy.com?subject=Accessibility) and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Entergy Pay Transparency Policy Statement: The Entergy System of Companies (the Company) will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information. 41 CFR 60-1.35(c). Equal Opportunity (https://www.dol.gov/agencies/ofccp/manual/fccm/2l-equal-opportunity-clauses-and-other-requirements/2l00-equal-opportunity) and Pay Transparency (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf) .

Pay Transparency Notice:

Pay Transparency Nondiscrimination Provision (dol.gov) (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf)

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.

EEI Testing:

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and number of questions. Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests , Logon ID: entergy, password: practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

WORKING CONDITIONS:

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.

Job Segment: Compliance, Testing, Secretary, Payroll, Law, Legal, Technology, Administrative, Finance