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Vector Force Development Administrative Assistant in Aurora, Illinois

Administrative Assistant Aurora, IL 60502

Vector is a leader in the construction support services industry, involved in utility construction, public works inspection, traffic management, vacuum technology, and workforce services across the country. Vector is a Veteran-Owned Business and has received national recognition from the US Department of Labor for its commitment to hiring and retaining veterans. With a presence already in 20 states, Vector is expanding and growing ceaselessly. We are always seeking motivated, talented people to join our dynamic team. Visit or for details.

Administrative Assistant

This is a Full Time Permanent position, rate depending upon experience. Health, Dental, & Vision Benefits, PTO, and matching 401K program.

You should possess a high energy level and enjoy taking on broad responsibilities in a fast paced, office environment. You must have the skills to manage administrative responsibilities for multiple growing companies. This includes a general understanding of business and the construction industry. Ability to work independently and multi-task is critical.

Minimum Candidate requirements:

  • Construction Administration experience.

  • Review timecards for accuracy & input data for payroll.

  • Experience with union labor reporting.

  • Expert usage of Microsoft Excel, Word, & Outlook. You must be able to prove this at a working interview under timed performance tasks.

  • Process certified payroll.

  • Accounting: Invoicing, A/R tracking, A/P processing, data entry, reporting. Electronic & hard copy file management.

  • Contract preparation.

  • Process Lien waivers.

  • Onboard new hires.

  • Maintenance of employee files, ensure all identification forms are up to date.

  • Coordinate distribution of information from office to field staff.

  • Process mail, photocopying, scanning.

  • Make travel arrangements for staff.

  • Superior telephone skills.

  • Excellent verbal & written communication skills.

  • Maintain office supplies.

  • Organized and detail oriented.

  • Reliable transportation for local errands- mileage reimbursed.

  • Ability to work in a fast-paced changing environment.

    Preferred Requirements:

    Bachelor’s degree in Business Administration

    Multi state proficiency at processing One Call locates

    Working knowledge of vehicle titling, registration & licensing

    Accounting mindset

    Office is located in the western suburbs.

    Attire is casual.

    We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs.

    Equal Opportunity Employer, including disabled and veterans

    Job Type: Full-time

    Pay: $19.00 - $25.00 per hour

    Equal Opportunity Employer, including disabled and veterans.

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