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Southern Company Executive Secretary in Atlanta, Georgia

Executive Secretary


Executive Secretary

Basic Function : Provides advanced-level administrative support to vice president and corporate secretary function.

Representative Duties and Responsibilities :

  • Provides administrative support to vice president and corporate secretary and corporate secretary team; prepares, reviews, and updates correspondence including letters, memorandums, reports, and presentations; answers and screens in-coming phone calls; reviews and screens email; updates organizational charts.

  • Schedules and maintains VP calendar and is the owner of the Team Calendar and email box (SCS Corp Sec); schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures Corporate Secretary fulfills business and personal meeting obligations.

  • Provides support for planning and logistics for meetings and special events, including Board of Director, System Board and annual shareholder meetings (e.g., conference rooms, refreshments, audio-visual equipment, participant invitations).

  • Coordinates travel arrangements for corporate secretary teamand provides support to Corporate Secretary Manager on same for certain members of the Board of Directors (e.g., air, hotel, ground transportation, restaurants).

  • Frequently communicates with and resolves issues for members of the Board of Directors and executive management on a variety of matters.

  • Coordinates office administrative functions including the preparation and processing of employee information (e.g., reviews and approves time in PeopleSoft/Oracle, Personnel/Contractor Action Notices), budget tracking and variance analysis; maintains office supplies; processes invoices for payment.

  • Administers the assignment of computers, pagers and cell phones (as applicable); updates phone/pager list.

  • Provides support for special projects or assignments unique to Corporate Secretary department, including quarterly compilation and distribution of Board of Directors meeting materials and annual internal mailing of proxy materials.

  • Develops standard and ad-hoc reports; analyzes and summarizes data for management use.

  • Provides administrative support for management of department budget.

  • Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials/Oracle for payment processing.

  • Serves as liaison for addressing internal client inquiries; researches, resolves, and responds to inquiries with minimal guidance.

  • Processes confidential information; maintains confidentiality.


  • Serve as backup for Executive Administrative positions.

Disclaimer: This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required of employees in the job. Reasonable accommodation may be made to qualified disabled individuals for performance of essential duties and responsibilities.

Position Requirements:

Education and Experience:


  • Minimum 5 years’ experience supporting a Senior Manager

  • Associates degree in Business or Office Administration

  • Must pass pre-employment SASS (Support and Administrative Selection System) test



  • Demonstrated ability to handle information in a sensitive and confidential manner

  • Demonstrated ability to work with all levels in the organization

  • Demonstrated ability to work independently

  • Judgment and discretionary skills

  • MS Word - intermediate proficiency

  • MS PowerPoint - intermediate proficiency

  • MS Excel - intermediate proficiency

  • PeopleSoft Financial - intermediate proficiency

  • Time management skills


Southern Company (NYSE: SO) is America's premier energy company, with 46,000 megawatts of generating capacity and 1,500 billion cubic feet of combined natural gas consumption and throughput volume serving 9 million electric and gas utility customers through its subsidiaries. The company provides clean, safe, reliable and affordable energy through electric utilities in four states, natural gas distribution utilities in seven states, a competitive generation company serving wholesale customers across America and a national recognized provider of customized energy solutions, as well as fiber optics and wireless communications. Southern Company brands are known for excellent customer service, high reliability and affordable prices that are below the national average. Through an industry-leading commitment to innovation, Southern Company and its subsidiaries are inventing America's energy future by developing the full portfolio of energy resources, including carbon-free nuclear, 21st century coal, natural gas, renewables and energy efficiency, and creating new products and services for the benefit of customers. Southern Company has been named by the U.S. Department of Defense and G.I. Jobs magazine as a top military employer, recognized among the Top 50 Companies for Diversity by DiversityInc, listed by Black Enterprise magazine as one of the 40 Best Companies for Diversity and designated a Top Employer for Hispanics by Hispanic Network. The company has earned a National Award of Nuclear Science and History from the National Atomic Museum Foundation for its leadership and commitment to nuclear development and is continually ranked among the top utilities in Fortune's annual World's Most Admired Electric and Gas Utility rankings. Visit our website at .

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. #LI

Job Type: Standard

Primary Location: Georgia-Metro Atlanta-Atlanta

Operating Company: Southern Company Services

Job Type: Standard

Travel (Up to...): No

Union Covered: No

Work Location(s):

Southern Company Headquarters - 30 Ivan Allen Jr. Blvd. NW (30ATLANTA)

30 Ivan Allen Jr. Blvd. NW

Atlanta, 30308

Req ID: SCS2009336