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Southern Company Administrative Assistant in Atlanta, Georgia

Administrative Assistant

Description

This is a Hybrid Remote position that will require an approximate 50/50 split of your time to be either; 1. Onsite in the Georgia Power Corporate Office or Environmental Affairs Lab and/or 2. Remote from home.

* There will also be approximately 25% travel involved, when needed.

Administrative Assistant

JOB SUMMARY

This Administrative Assistant position will provide support to the Environmental Affairs department for Georgia Power. The position is based out of the Environmental Laboratory and Georgia Power Corporate Office and is responsible for administrative functions including but not limited to:

  • Employee time processing

  • Preparing monthly procurement card expense statements

  • Calendar management, planning and organizing meeting arrangements andcatering

  • Video conference and conference bridge scheduling, set-up and coordination

  • Meeting minutes and action item tracking

  • Making travel arrangements

  • Maintaining SharePoint sites

  • Preparing presentations and communications

  • Ordering office and breakroom supplies

  • Filing, faxing, copying

  • Answering phones and taking effective messages

  • Maintaining S: Drive access and Outlook distributions lists

  • Invoice processing / Check requests

  • Budget preparations and tracking / Monthly Accruals

  • Other department specific requirements, as needed

  • Support of the Environmental Affairs management team and staff

Job Requirements

  • High School Diploma required. College degree preferred

  • Extensive experience secretarial/administrative experience in a busy, fast-paced environment.

  • Experience supporting a large department is highly desired

  • Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings, as necessary

  • Experience taking initiative and being a self-starter in day-to-day responsibilities

  • Qualification of Pre-Employment Clerical Test

  • Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required

Knowledge, Skills and Abilities:

  • Ability to professionally represent the department, including professional interactions with executives, managers, peers, department employees, vendors and other business partners.

  • Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision

  • Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions, while ensuring the manager remains abreast of daily activities and requests

  • Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests

  • Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants and across the Company, and provide back-up support to others as needed

  • Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction

  • Must possess excellent customer service, time management, phone, interpersonal, and communication skills

  • Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, and Outlook)

  • Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations utilizing such data

  • Demonstrated proficiency in Southern Company Systems such as iExpense, SHIPS, SCOTT, Maximo, eSTARS, and budgets is preferred

  • Must utilize good judgment and decision-making skills to either involve leadership or make independent decisions, as appropriate

Behavioral Attributes:

  • Possess and display behaviors consistent with Our Values

  • Maintain a professional demeanor

  • Maintain confidentiality of sensitive information at all times

  • Demonstrate flexibility and adaptability to changing priorities

  • Demonstrate initiative and drive to deliver positive results

  • Must be a team player that is customer focused and service oriented

  • Able to exercise independent judgment and discretion and able to work with minimal direction

  • Able to deliver assignments with a high degree of accuracy and timeliness

  • Demonstrate Diversity, Equity & Inclusive mindset

With 4.4 million customers and more than 46,000 megawatts of generating capacity, Atlanta-based Southern Company is the premier energy company serving the Southeast through its subsidiaries. A leading U.S. producer of clean, safe, reliable and affordable electricity, Southern Company owns electric utilities in four states and a growing competitive generation company, as well as fiber optics and wireless communications. Southern Company brands are known for energy innovation, excellent customer service, high reliability and retail electric prices that are below the national average. Southern Company and its subsidiaries are leading the nation's nuclear renaissance through the construction of the first new nuclear units to be built in a generation of Americans and are demonstrating their commitment to energy innovation through the development of a state-of-the-art coal gasification plant. Southern Company has been recognized by the U.S. Department of Defense and G.I. Jobs magazine as a top military employer and listed by DiversityInc as a top company for Blacks. The company received the 2012 Edison Award from the Edison Electric Institute for its leadership in new nuclear development, was named Electric Light & Power magazine's Utility of the Year for 2012 and is continually ranked among the top utilities in Fortune's annual World's Most Admired Electric and Gas Utility rankings. Visit our website at http://www.southerncompany.com/

Southern Company is an Equal Opportunity Employer (EOE) of minorities, women, individuals with disabilities, veterans and strongly supports diversity in the workplace.

Job Field: Administrative & Clerical

Job Type: Standard

Primary Location: Georgia-Metro Atlanta-Atlanta

Operating Company: Georgia Power Company

Job Type: Standard

Travel (Up to...): Yes, 25 % of the Time

Union Covered: No

Work Location(s):

Georgia Power Headquarters - 241 Ralph McGill Blvd. NE (241ATLANTA)

241 Ralph McGill Blvd. NE

Atlanta, 30308

Req ID: GPC2008327

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