Southern Company Office Assistant III in Union, New Jersey

Office Assistant III

Description

Provides advanced-level administrative support to resources and support of business operations.

Representative Duties and Responsibilities:

  • Provides administrative support to Supervisors and field staff; prepares, reviews, and updates correspondence including letters, memorandums, reports, and presentations; answers and screens in-coming phone calls; reviews and screens email; updates organizational charts.

  • Schedules and maintains calendar; schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures Manager fulfills business and personal meeting obligations.

  • Plans and coordinates logistics for meetings and special events (e.g., conference rooms, refreshments, audio-visual equipment, participant invitations).

  • Coordinates office administrative functions including budget tracking and variance analysis; maintains office supplies; process invoices for payment.

  • Coordinates special projects or assignments unique to business unit.

  • Develops standard and ad-hoc reports; analyzes and summarizes data for management use.

  • Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials for payment processing.

  • Serves as liaison for addressing customer service and field personnel inquiries; researches, resolves, and responds to inquiries with minimal guidance.

  • Serves as administrative resource for internal employees; provides information and interpretation of Company policy and procedures; assists in the understanding of and compliance with Company guidelines.

  • Processes confidential information; maintains confidentiality.

  • Creates orders and completes data entry work

  • Enters and maintains accurate timesheet and payroll records for field personnel

  • Perform daily and weekly performance calculations and distribute reports on key metrics

  • Compiling raw data sources to produce & update performance reports

  • Provide data and supporting statistics for metrics & Key Performance indicators

  • Assist in Streamlining and automating Meter Reading processes

  • Assist with the selection, order creation and meter reading assignments

  • Submit, track, and update departmental orders

  • Run, assign & consolidate Meter reading routes daily

  • Cash & check collections handling and end of day revenue reconciliation and applicable paperwork

  • Additional duties specific to meter Reading, Collections & Compliance orders

  • May backup other Administrative positions.

  • Demonstrated ability to handle information in a sensitive and confidential manner

  • Demonstrated ability to work with all levels in the organization

  • Demonstrated ability to work independently

  • Judgment and discretionary skills

  • MS Word - intermediate proficiency

  • MS PowerPoint - intermediate proficiency

  • MS Excel - advanced proficiency

  • PeopleSoft Financials - intermediate proficiency

  • Time management skills

Education and Experience:

Required:

  • High school diploma or GED

  • Must be available to work on evenings and weekends

Preferred :

  • Associates degree in Business or Office Administration

Or

  • Equivalent academic education and experience

Certifications/Licenses : None required

Working Conditions/Physical Requirements:

• Office Support

• Keyboarding = 80-90%

• Travel = 0

• On-call = 0-30%

Disclaimer: This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required of employees in the job. Reasonable accommodation may be made to qualified disabled individuals for performance of essential duties and responsibilities.

Job Field: Administrative & Clerical

Job Type: Standard

Primary Location: New Jersey-Metro Newark-Union

Operating Company: Elizabethtown Gas

Job Type: Standard

Travel (Up to...): No

Work Location(s):

Green Lane Division - 520 Green Lane (520UnionCODE)

520 Green Lane

Union, 07083

Req ID: GAS2000422