Michels Corp Assistant Bid Specialist in New Rochelle, New York

Assistant Bid Specialist

Location: New Rochelle, NY

Division: Corporate Support

Employment duration: Full time

Employee Referral Bonus: Tier 3


The position will beresponsibleforassisting theestimating teamin thepreparation and submittal ofbids. The abilities to multitask, prioritize and maintain stringent organization are critical to success.

The essential duties and responsibilities of the position include, but not limited to:

  • Monitor bidding sites for upcoming and potential projects.

  • Review project specifications & fill out required bid forms for bid book.

  • Receive, open, screen, log & date stamp Invitation to Bid (ITB) responses, scope letters, and quotations.

  • Coordinate with bonding/insurance companies to receive bid bond & insurance quotes in a timely manner with all required original signatures.

  • Assist with solicitation calls for project vendors and subcontractors.

  • Assist Estimator(s) with the preparation and distribution of project summary, scope letters, and project specific information to vendors and subcontractors.

  • Prepare bid binders.

  • Review, interpret, and analyze project documentation, once awarded, including but not limited to: drawings, specifications, historical project/location data, geotechnical reports, addenda, etc.

  • Perform general clerical duties such as maintaining general files, typing, and data entry.

  • Maintain current project list and update vendor database.

  • Prepare and update spreadsheets of all details related to the bidding process.

  • Pick up new bid documents and deliver completed bids to owner's bid desk, as required.

  • Attend pre-bid meetings and/or performs pre-bid job site visits, as required.

  • Maintains a high level of confidentiality throughout the bid handling procedure.

Qualified candidates should have a minimum of three to five years of construction administrative and/or procurement related experience. Ideal candidates will be proficient with Microsoft Word and Excel as well as Adobe PDF. Prior experience with Primavera and Heavy Bid (HCSS) beneficial, but not required.Applicants must possess effective oral and written communication skills, be detail oriented and be able to handle tight deadlines.