LG&E and KU Energy Administrative Assistant in Magnolia, Kentucky
Title Administrative Assistant
Requisition ID 3614BR
Address 650 LG&E Road
Job Function Admin or Clerical Support
Position Purpose This position is responsible for handling administrative and secretarial duties for an individual(s) at the Manager level and the related work group.
Education & Experience Operates stand-alone word processors, personal computers or CRTs to perform the full scope of word processing applications, including merge-mail letters as well as documents containing complex financial or statistical data or scientific, technical, or legal terminology. May enter and manipulate data on spreadsheet, data base, or file management programs. Collects and compiles data from several sources of information. May perform a variety of calculations. (External hires must have five or more years secretarial experience or a combination of formal training and experience).
Preferred Qualifications Receives general instructions. Sets priorities and procedures for accomplishing work. Work is generally varied with administrative or project-oriented tasks and may require the ability to train or lead others. Performs considerable coordination and follow-through.
Job Description Types and proofs department reports, filings with governmental agencies, etc. May assist in the compiling of data for department reports.
Regularly gathers routine oral information from (or make oral requests of) other administrative, maintenance, or clerical employees and/or outside vendors, customers, or the public.
Maintains department files (Company reports, records, documents, work orders, purchasing documents, vendor invoices, etc.).
Create purchase orders and blanket releases for material and services procured through Oracle for department.
Schedules tentative appointments for approval by manager, and may schedule group meetings per direction of manager.
Answers telephones, screens calls for managers and responds to routine questions.
Reads mail, highlights action or important items, and attaches relevant files or information for manager's review. Responds to routine correspondence under own signature or drafts response for manager's review. Follows up on items delegated by manager to others.
Responsible for cash or negotiable instruments, confidential records or reports, or departmental equipment.
Requisitions and maintains office supplies for department.
Makes travel arrangements.
Performs other duties as assigned.
Work Conditions Normal office environment.
Physical Effort Walking, sitting and standing.
Equal Opportunity Employer
Louisville Gas & Electric and Kentucky Utilities (LG&E and KU) is an equal opportunity, affirmative action employer dedicated to diversity and the strength it brings to the workplace.
© LG&E and KU
All qualified applicants will receive consideration for employment without regard to race, color, age, sex, religion, national origin, veteran status, sexual orientation, gender identity, disability, perceived disability or any other protected characteristic as may be defined by applicable law.
Learn more about equal employment protections:
If you need a reasonable accommodation for any part of the employment process, please email our Human Resources department ator call 502-627-2410, and let us know the nature of your request and contact information. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address and phone number.